Part-Time Office Clerk

United Cerebral Palsy of The Inland Empire•Palm Desert, CA

About The Position

The Office Clerk will assist the UCPIE administrative team by performing a variety of clerical and administrative tasks. This includes answering phones, distributing mail, running office errands, managing office supplies, filing, and data entry.

Requirements

High School Diploma or equivalent.
Proficiency in Microsoft Office, including Excel, and general computer skills.
Ability to type 45 words per minute.
Strong written and oral communication skills.
Basic IT troubleshooting skills.
Bilingual in English and Spanish.
Valid driver’s license, vehicle registration, and insurance.
Clean driving record.
Fingerprint clearance through FBI and DOJ.
Legal authorization to work in the U.S.

Responsibilities

Perform routine clerical duties, including data entry, file creation, and managing employee and client information using specialized UCPIE software.
Update office materials, such as letterheads and email templates.
Check and distribute mail and faxes.
Update phone greetings and troubleshoot phone, Respitrack, and Chronotek issues.
Order office supplies and business cards as needed.
Clean and organize storage areas.
Maintain an up-to-date inventory list.
Answer phone calls related to timesheets and other respite inquiries.
Direct calls to appropriate staff and assist with special projects as assigned.
Copy, mail, and track expiring personnel documents.
Maintain logs for CPR certifications and assist with training notifications.
Support HR special projects.
Contact employees or guardians for payroll clarifications.
Stamp and mail paycheck stubs.
Enter missed punch hours into ADP.
Deliver PPE and office supplies as needed.
Coordinate pick-up of recycled adaptive bikes.
Assist with event preparations and maintain RSVP lists.
Order and pick up meals for administrative staff during events.