Office Clerk II 40 hours School of the Arts - 12 Months/40 Hours

RCSD • Rochester, NY

2d

About The Position

Resume and Civil Service application required. The work involves responsibility for the independent performance of difficult and complex clerical tasks, requiring a high degree of independent judgment and for decision making holding a high consequence of error. The use of a personal computer for word processing and database entry is an integral part of the position. The work is performed in accordance with general instructions regarding objectives, policies and procedures. The work is usually submitted in its final form and is not subject to detailed or immediate review. The employee reports directly to and works under the general supervision of a higher-level employee. General supervision may be exercised over a subordinate staff. Does related work as required

Requirements

• Graduation from high school or possession of an equivalency diploma, plus either:
• Three (3) years of paid full-time or part-time or volunteer equivalent office clerical or secretarial experience; OR,
• Graduation from a regionally accredited or New York State registered college or university with an Associates degree in Secretarial Science, Office Technology or a closely related field, plus one (1) year of office clerical or secretarial experience; OR,
• Any equivalent combination of training and experience as defined by the limits of (A) and (B) above.
• Successful completion of one (1) year of college coursework (or 30 semester credit hours) from a New York State registered or regionally accredited college or university may be substituted for up to one (1) year of the required experience.
• If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.
• physical condition commensurate with the demands of the position.

Responsibilities

• Prepares, formats and maintains material such as correspondence and statistical or narrative reports from either a handwritten copy or dictating machine, outline or other detailed instructions
• Prepares and maintains alphabetical, numerical or personal files
• Sorts, distributes and files materials in a manual or text management filing system
• Obtains and gives out information by telephone, correspondence or in person
• Performs complex electronic searches for information in documents, records and files
• Compiles, prepares, and inputs a variety of data
• Analyzes and checks for completeness and accuracy, a variety of complex financial and statistical records and reports
• Enters and extracts data and information from a data base
• Enters information onto standard forms such as payroll or production records, authorizations, certifications, etc.
• Purchases office supplies and monitors expenditures
• Operates standard office machines such as a computer, copier and fax machine
• Maintains records of monetary, budgetary or similar transactions
• Makes computations relating to taxes, budget and salary
• Supervises or guides subordinates in the performance of their duties
• Trains subordinates in the procedures and functions of the section.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED