Office Clerk II Bilingual School #58 World of Inquiry - 12 Months/40 Hours

RCSD•Rochester, NY

14d•$20 - $22

About The Position

Hourly $20.02 $21.89. Resume and Civil Service application required. The work involves responsibility for the independent performance of difficult and complex clerical tasks requiring a high degree of independent judgment for decision making holding a high consequence of error. The use of a personal computer for word processing and database entry is an integral part of this position. Duties may involve contact with the general and Spanish-speaking public. The work is performed in accordance with general instructions regarding objectives, policies and procedures. The work is usually submitted in its final form and not subject to detailed or immediate review. The employee reports directly to and works under the general supervision of a higher-level employee. Direct supervision may be exercised over subordinate staff. Does related work as required.

Requirements

Graduation from a high school or possession of an equivalency diploma plus EITHER:(A) Three (3) years of paid full time or its part time or volunteer equivalent office clerical or secretarial experience; OR(B) Graduation from a regionally accredited or New York State registered college or university with an Associates degree in Secretarial Science, Office Technology, or a closely related field; plus one (1) year of experience as defined in (A) above: OR, (C) Any equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Good knowledge of office terminology, practices, procedures, routines and equipment
Good knowledge of business arithmetic
Good knowledge of English grammar and punctuation and Spanish translation
Good knowledge of the techniques involved in establishing and maintaining a filing system
Ability to use a personal computer for word processing and database entry
Ability to speak and write Spanish
Ability to conduct searches for information from various sources
Ability to work with forms
Ability to perform basic purchasing functions utilizing computer software
Ability to monitor expenditures
Ability to prepare written communications in English and Spanish
Ability to complete arithmetic reports and standardized written reports
Ability to operate a variety of office machines
Ability to understand and carry out complex oral and written instructions given in English and Spanish
Ability to express oneself clearly in English and Spanish
Ability to readily acquire familiarity with departmental organization, functions, laws and policies and regulations
Ability to deal with the general and Spanish speaking public
Good judgment in solving relatively complex clerical problems
Physical condition commensurate with the demands of the position
If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position

Responsibilities

Prepares, formats and maintains material in English and Spanish such as correspondence and statistics or narrative reports from either a handwritten copy, outline or other detailed instructions
Prepares and maintains alphabetical, numerical or other files
Sorts, distributes and files materials in a manual filing system
Obtains and gives out information in English and Spanish by telephone, correspondence or in person
Performs complex searches for information in documents, records and files
Compiles data for, prepares, types, analyzes and checks for completeness and accuracy, a variety of complex financial and statistical records and reports
Enters and extracts data and information from a database
Purchases office supplies and monitors expenditures
Enters information onto standard forms such as payroll or production records, authorizations, certifications, etc.
Operates standard office machines such as computer, copier and fax machine
Maintains records of monetary, budgetary or similar transactions
Makes computations relating to taxes, budget and salary
Supervises or guides subordinates in the performance of their duties
Trains subordinates in the procedures and functions of the section