Office Clerk (As-Needed)

About the position

The Office Clerk is responsible for performing various administrative and clerical tasks in order to support the effective and smooth running of daily operations for the assigned department. Clerical duties may be assigned in accordance with the assigned office and its procedures.

Responsibilities

• Greet and offer assistance to visitors, employees, and students by providing information, directing to departments, and answering inquiries.
• Answer and assist callers with inquiries, distribute messages, and redirect calls to the appropriate department and persons.
• Review files, records, and other documents to obtain information to respond to requests.
• Sort and distribute incoming mail, prepare outgoing mail, and deliver mail to the appropriate department or individuals, to include packages, envelopes, etc.
• Utilize office appliances such as copiers, scanners, printers, phone & voicemail systems, and computers for word processing, spreadsheet creation, etc.
• Run errands and make deliveries within the college or to external parties.
• Computer, type, record, format, edit, and proofread data and other information, such as documents, records, correspondence, and reports.
• Prepare letters, memos, forms, and reports according to written or verbal instructions.
• Collect information and perform data entry.
• Track inventory of office supplies and inform management about any shortages.
• Maintain department files, records, documents, and spreadsheets so they remain updated and easily accessible.
• Manage digital document filing and email correspondence.
• Assist in office management and organization procedures.

Requirements

• Minimum of high school diploma or GED.
• Clerical work experience, including using Microsoft Office applications such as Word and Excel.

Benefits

• Employed on an as-needed basis and remunerated on the Lurleen B. Wallace Community College local Salary Schedule L at a rate of $10.50 per hour with a maximum of 19 hours per week.