091 ON PREMISE - OFFICE CLERICAL (9am-5pm) (80149)

SPECS FAMILY PARTNERS LTD•Houston, TX

1d•Onsite

About The Position

The main role of the wholesale clerical is to finalize customers orders through telnet systems for delivery or pick-up. The wholesale clerk is responsible for the accurate, precise, and timely processed of the customers order with little to no errors. Job Summary: We are seeking a dependable and detail-oriented On-Premises Office Clerical Assistant to support daily administrative operations within a fast-paced office environment. This role involves handling confidential employee and management files, assisting with recruiting tasks, and ensuring accurate tracking of regulatory documentation. The ideal candidate will be highly organized, professional, and capable of working closely with management and staff while maintaining confidentiality at all times.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily.
State law says you must be over the age of 21 to work at Specs.
Specs insists that you be a human being (my dogs are cute, but they cannot do the job).
We would love you to 1-2 years experience as an office clerical or similar position, but if you are willing to learn, we are willing to teach you.
We would like you to have a high school diploma or a general education degree (GED), but sometimes, experience is the best education.
We need you to be able to read, comprehend and write simple instructions or memos.
You must be able to talk and communicate with coworkers and guests.
You need the ability to add, subtract, multiply and divide in both whole numbers and in fractions and decimals without the aid of calculator or abacus.
Counting is a major plus too as your count becomes inventory.
You need to be responsible, reliable and committed to providing excellent service.
Patience, friendliness and an outgoing personality are needed for success.
You need to be a self-starter with a strong work ethic who completes job assignments in a timely fashion and then looks for the next task.
You must be able to remain calm under pressure, organizational skills/attention to detail, adapt to change, and keep production quick and efficient.
We require you to be computer/10-key data entry proficient.
You should also be knowledgeable of Microsoft Office, including but not limited to Outlook, Excel, Word, etc.
Must be available to work any shift on Friday or Saturday and must be available 80% or more of all shifts each week.
You need the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Minimum 1+ year of administrative, clerical, or recruiting-related experience
1+ year proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook)
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with professionalism and discretion
Strong attention to detail and accuracy in recordkeeping
Ability to multitask and work in a fast-paced office environment

Nice To Haves

The ability to speak and communicate in Spanish is IDEAL!
Experience using Indeed or similar recruiting platforms preferred

Responsibilities

Process all orders in a timely manner
Make necessary correction for customers orders in the sys before finalizing invoices
Self-verification and self-correction will eliminate a charged error.
Responsible for inputting proper TABC stamps assigned to wholesale customer orders.
Responsible for inputting shipping labels per case assigned to wholesale customer orders.
Work with and maintains computer equipment
Maintain pick tickets and invoices organized so they are easily accessible.
Identify and escalate priority issues
Seeks to continually improve related skills and knowledge to contribute to profitability and productivity
Undertakes responsibilities with care and attention to detail
Practices teamwork and cooperation with coworkers
Other projects as assigned by management
Efficiently carrying out all the directives given by Management Team
Working in accord with all safety regulations of Specs Family Partners and OSHA
Should possess time management skills and be able to prioritizes tasks and meet the demands of the day
Attendance and Timeliness is required. This is not a job you can do from home
Support daily clerical and administrative office operations
Assist with recruiting efforts and candidate tracking (1+ year experience preferred, including familiarity with Indeed)
Conduct daily investigations and assist management with employee-related documentation and file review
Maintain strict confidentiality of employee records and sensitive company information
Track, manage, and assign all TABC tax stamps to appropriate facilities as required
Maintain accurate records using Microsoft Excel and other Microsoft Office applications
Communicate effectively with management and employees regarding documentation and administrative needs
Ensure files, records, and reports are organized, updated, and easily accessible