Office Clerical Coordinator - Cancer Center

Cleveland Clinic

7d•Onsite

About The Position

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One. Job Details Join Cleveland Clinic’s Martin North Hospital where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. This downtown Stuart hospital provides top-quality patient care to the communities in and around Martin County on the beautiful St. Lucie River. The caregivers at Martin North Hospital have made it not only an excellent medical facility, but also a home away from home. Cleveland Clinic’s Cancer Center provides complete cancer care enhanced by internationally recognized research efforts, offering the most effective techniques to achieve long-term survival and improve patients’ quality of life. As an Office Coordinator in this area, you will help support clinic operations by collaborating with physicians, nurses and other caregivers. You will assist with checking patients in and out, answering phones, monitoring physician calendars, chart prep and more. This role requires someone who is compassionate and empathetic, ensuring everyone receives timely attention, communication and support. You will join a family of caregivers who are bubbly, welcoming and prepared to offer unparalleled customer service. A caregiver in this position works Monday-Friday from 8:00AM – 5:00PM. Availability for rotational weekend support at our satellite locations will be required, as needed.

Requirements

High School Diploma or GED
Two years of clerical, customer service or other relevant experience
Knowledge of medical terminology gained through experience or formal course work
Basic math skills, such as addition, subtraction, multiplication, division and percentages
Strong computer skills and working knowledge of Microsoft applications
Typing competency with the ability to format, spell, punctuate, edit and proofread

Nice To Haves

Medical office or insurance experience

Responsibilities

Answer the phone, triage calls, schedule appointments, schedule diagnostic testing and/or surgical procedures, obtain referral/authorizations, maintain physician calendar and other administrative duties.
Support clinic operations by direct involvement with the physician(s) and nurse(s).
Facilitate the access of patients to CCF through direct patient appointment scheduling or by serving as a liaison between patient and/or other medical departments.
Take and relay phone messages for the respective area in a clear and concise manner in accordance to CCF policy.
Assist with calendar, meetings and travel arrangements as requested and ensure proper forms are completed.
Ensure all patients are rescheduled relating to physician out days in a timely manner.
Utilize the correct pathway to retrieve lab and radiology reports (via Net Access) and dictated reports (via Total eMed) as needed.
Verify and update patient demographics and insurance information.
Identify whether patients need a referral and/or authorization and obtain referral and/or authorization when necessary.
Obtain proper information such as PCP, referring physician, CPT/DX codes prior to entering request into referral module.
Ensure surgery packets are completed correctly and delivered at timely manner to OPS and Access Plus.
Input reasons for all visits on all appointments.
Maintain complete and up-to-date documentation and files, including product and service quotes.