OFFICE ASSOCIATE

State of Illinois • Springfield, IL

2d • Onsite

About The Position

The Illinois Environmental Protection Agency (EPA), Division of Legal (DOL), Division of Records Management/FOIA is seeking an Office Associate Option 1. This position performs general office support functions and a variety of complex and specialized clerical information. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Requirements

• Requires knowledge, skill and mental development equivalent to completion of high school and two years of officeexperience.
• Requires the ability to pass a name-based background check.
• Requires ability to lift boxes of files weighing up to 35 lbs.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime includingscheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

Nice To Haves

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers working knowledge of basic mathematics.
• Prefers elementary knowledge of agency programs, rules and regulations.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

Responsibilities

• Files, retrieves, updates and maintains hard copy records, microfilm and automated files consisting of complexspecialized records.
• Prepares paper documents and drawings for digital imaging by acquiring and transcribing index information fromvarious databases onto insert sheets and incorporating the inserts into batched information.
• Provides information, guidance and direction to Agency staff and the general public in records retention functions.
• Performs complex, specialized clerical, secretarial and general office support functions including.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED