Office Associate III

Richmond Public Schools • Richmond, VA

383d • $35,512 - $54,609

About The Position

The Office Associate III position at Richmond Public Schools is a full-time role responsible for providing comprehensive office support to school administrators and staff. The role involves managing correspondence, maintaining records, and ensuring efficient office operations while demonstrating excellent communication and organizational skills.

Requirements

• High school diploma or GED.
• One year of office associate experience.
• General knowledge of business office procedures, practices, and equipment.
• Ability to perform mathematical calculations.
• Excellence in business English, grammar, spelling, and punctuation.
• Excellent communication, organizational, and public relations skills.
• Ability to establish and maintain effective working relationships with others.
• Adaptability to changing priorities.
• Ability to efficiently organize assignments and handle multiple assignments simultaneously.
• Ability to work effectively under minimum or no supervision.
• Ability to exercise tact, good judgment, and demonstrate initiative.

Nice To Haves

• Experience working with school administrators, teachers, and business partners.
• Familiarity with office equipment and software.

Responsibilities

• Plans, initiates, and carries to completion office support activities.
• Maintains logs on incoming correspondence and action documents, following up on work in progress to ensure timely response or action.
• Maintains supervisor's calendar as required, formats and types confidential and general correspondence, reports, and statistical data.
• Tabulates and prepares reports of financial data, and makes travel arrangements.
• Operates a personal computer and related equipment to produce correspondence, reports, charts, and other materials.
• Maintains all leaves, payroll, and personnel records, clerical records, and reports.
• Greets customers in person or on the telephone; answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains office supplies by checking stock to determine inventory levels, anticipating needed supplies; placing and expediting orders.
• Keeps equipment operational by following manufacturer's instructions and procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops and reading administrative support publications.
• Performs other related duties as assigned.

Benefits

• Excellent benefits package including health insurance, retirement plans, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED