Office Associate III - Transportation Services
About The Position
SALARY (Non-negotiable) $38,417 - $52,083 with benefits package (Based on verifiable experience in field) Paygrade 7 HOURS 40 hours, 12 months (260 days) Bargaining Unit: This position is part of the non-supervisory Support Services collective bargaining unit FLSA: Non exempt QUALIFICATIONS High school diploma. Post secretarial training preferred with focus on clerical and bookkeeping. Five (5) years office experience. Applicable post-secondary training may be accepted in lieu of experience. Capacity to act independently with regard to continuing assignments requiring the organization of materials, handling of routine administrative details, preparation of reports, and sound decision-making. Ability to maintain a high level of confidentiality. Ability to use advanced features of Microsoft Word (i.e. merges, tables, sorting, labels, etc.) Publisher, Excel, One Note, PowerPoint, Outlook and to learn new software applications related to the position. Excellent organizational and technology skills. Thorough knowledge of business English, spelling, vocabulary, modern office practices, procedures, and equipment, particularly electronic file storage, maintenance and retrieval. Ability to compose and edit correspondence, memoranda, and other documents from general instructions. Demonstrated ability to use advanced features of various word processing and data base programs such as Microsoft Office, X2 Aspen, Business Plus. Ability to communicate effectively both orally and in writing and interact in a positive manner with staff, educators, parents and the general public. Ability to be flexible and adaptable in a variety of situations. Good organizational and self-starter skills with ability to meet deadlines.
Requirements
- High school diploma.
- Post secretarial training preferred with focus on clerical and bookkeeping.
- Five (5) years office experience. Applicable post-secondary training may be accepted in lieu of experience.
- Capacity to act independently with regard to continuing assignments requiring the organization of materials, handling of routine administrative details, preparation of reports, and sound decision-making.
- Ability to maintain a high level of confidentiality.
- Ability to use advanced features of Microsoft Word (i.e. merges, tables, sorting, labels, etc.) Publisher, Excel, One Note, PowerPoint, Outlook and to learn new software applications related to the position.
- Excellent organizational and technology skills.
- Thorough knowledge of business English, spelling, vocabulary, modern office practices, procedures, and equipment, particularly electronic file storage, maintenance and retrieval.
- Ability to compose and edit correspondence, memoranda, and other documents from general instructions.
- Demonstrated ability to use advanced features of various word processing and data base programs such as Microsoft Office, X2 Aspen, Business Plus.
- Ability to communicate effectively both orally and in writing and interact in a positive manner with staff, educators, parents and the general public.
- Ability to be flexible and adaptable in a variety of situations.
- Good organizational and self-starter skills with ability to meet deadlines.
Nice To Haves
- Post secretarial training preferred with focus on clerical and bookkeeping.
Responsibilities
- Provide administrative support for the Transportation Manager - Routing & Information Systems and specialists.
- Answer telephone calls, screen calls and provide information and forward messages as appropriate.
- Maintain records for the white fleet vehicles owned by WCPS.
- Learn and assist with the management of the supporting applications with the routing software.
- Assist with the management of the fuel cards and accounts for WCPS employees.
- Prioritize requests and complaints and respond in a timely manner.
- Assist with the preparation of materials for various program reviews and audits related to Transportation Services.
- Generate and manage all special projects workshop forms for authorization and maintain records for compilation of hours and expenditures
- Set up all Professional Development conferences starting with the OTRA webform and then handling the registrations, hotel rooms, travel arrangements as necessary
- Perform other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
