Office Associate II

State of Maine • Augusta, ME

2d • $18 - $26

About The Position

This is a key position within the commissioner’s office assisting with the exciting and diverse work associated with this large natural resource agency. The position will be responsible for advanced office duties including: Assisting various staff with large projects Ordering supplies Processing cash receipts Reception duties for the department which will include answering the phones, sorting and delivering mail and scheduling conference rooms Allowing entry to various buildings via phone Making copies and/or scans of various documents Creating and/or maintaining electronic files Processing paperwork generated by the Commissioner's office using Advantage and Docusign Handling department-wide CMP billing Sorting/Distributing Performance reviews Scheduling Commissioner’s Office Central fleet vehicle appointments Handling reporting and mileage logs Scheduling conference/hoteling space reservations Processing and filling Real Maine orders For questions specific to the position, please contact the Hiring Manager, Kathy Eastman, at: [email protected]

Requirements

• Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
• All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Responsibilities

• Assisting various staff with large projects
• Ordering supplies
• Processing cash receipts
• Reception duties for the department which will include answering the phones, sorting and delivering mail and scheduling conference rooms
• Allowing entry to various buildings via phone
• Making copies and/or scans of various documents
• Creating and/or maintaining electronic files
• Processing paperwork generated by the Commissioner's office using Advantage and Docusign
• Handling department-wide CMP billing
• Sorting/Distributing Performance reviews
• Scheduling Commissioner’s Office Central fleet vehicle appointments
• Handling reporting and mileage logs
• Scheduling conference/hoteling space reservations
• Processing and filling Real Maine orders

Benefits

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan– The State of Maine contributes at least 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed