Office Associate II - Floater
About The Position
This position provides administrative support by performing complex, varied tasks. Responsibilities include, but are not limited to: Troubleshooting equipment and advising others requesting technical assistance; Assessing the facility, determining conditions, detecting problems, and correcting and/or contacting the appropriate entity to take action, as authorized; Processing outgoing and incoming mail daily; Inventorying, procuring and restocking office supplies and equipment; Acting as the back-up for receptionist(s); Other tasks, as assigned, within the job classification.
Requirements
- Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
- All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Nice To Haves
- Skilled in the use of standard workplace equipment and applications (MS Word, EXCEL, Outlook, SharePoint, etc.).
- Prior experience performing a broad range of administrative duties.
- Prior experience working with customer service which involves direct face-to-face contact with clients.
Responsibilities
- Troubleshooting equipment and advising others requesting technical assistance
- Assessing the facility, determining conditions, detecting problems, and correcting and/or contacting the appropriate entity to take action, as authorized
- Processing outgoing and incoming mail daily
- Inventorying, procuring and restocking office supplies and equipment
- Acting as the back-up for receptionist(s)
- Other tasks, as assigned, within the job classification
Benefits
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
- Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
- Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .
- State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
