Office Assistant

Samiti Technology • Providence, RI

386d • $43,680 - $47,840

About The Position

The Office Assistant at Samiti Technology Inc. plays a crucial role in providing administrative support to the project team at the site office. This position involves managing various office tasks, facilitating communication, and ensuring smooth operations within the office environment. The role requires a proactive individual who can handle multiple responsibilities, including guest reception, document management, and event organization.

Requirements

• Minimum 4-5 years of experience in a similar position at a site office.
• Fluent in English, both oral and written.
• Preferred candidates should have a local address close to the site.

Nice To Haves

• Experience with Visa applications (2 years preferred).

Responsibilities

• Set up project site office for ONS.
• Provide administrative support to the project team.
• Receive guests and deliveries, maintaining a logbook.
• Act as the single point of contact for visitors.
• Introduce and provide information to new personnel on site, including handing out manuals.
• Manage lunch on site and handle keys and stationary supplies.
• Oversee office interior decorations for events.
• Handle document management tasks such as scanning, printing, copying, and quality assurance.
• Provide IT support and report IT errors, keeping track of IT inventory.
• Take minutes, book meetings and venues, and assist with translations/proofreading.
• Organize team events and social activities on site, including planning VIP visits and celebrations.
• Book and follow up on safety courses for site personnel as informed by HSE.
• Manage cost controlling, invoice handling, and procurement for site utilities and services.
• Support entry of personnel traveling to the US, including assistance with Visa applications.

Benefits

• Hybrid work setup with the possibility of extension up to 1 year.
• Full-time role with 40 hours a week, Monday to Friday.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed