Office Assistant

Conifer Realty LLC • Montgomery, NJ

151d • $38,480

About The Position

Office Assistant is responsible for administrative office duties and providing organizational overflow support for the Property Management office utilizing office clerical, administrative skills. Provides excellent customer service to Residents, Contractors, Vendors, Applicants and Visitors.

Requirements

• Minimum 1+ years prior administrative, clerical experience in an office setting required.
• Prior customer service or sales assistant experience preferred.
• Ability to collaborate effectively and interact with internal and external customers, residents, visitors, city/state representatives.
• Proficient on MS Word, Outlook, and some Excel skills required.
• Experience on Yardi Voyager or other housing industry software programs helpful or willing to be trained.
• Strong administrative, clerical skills, including reception, data entry, coordinating projects (mail, packages, assist with conference preparation, etc.), inventory of supplies, other clerical responsibilities that may be required.
• Strong Math aptitude; knowledge of payables, receivables helpful.
• Bilingual (Spanish) helpful.
• Ability to read and comprehend instructions that may be needed for new tasks or additional responsibilities.

Nice To Haves

• Some college preferred; minimum High School Diploma or GED Equivalent required.
• Training on MS Office suite preferred (Word, Excel, Outlook).

Responsibilities

• Greet and screen incoming visitors in a professional manner and promptly notify appropriate person of visitor’s arrival.
• Compose, prepare and proofread correspondence, office memos and reports on computer and maintain confidentiality when required.
• Design and implement forms by applying knowledge of software applications for use within office and update as needed.
• Provide excellent service to Residents, Contractors, Applicants, Customers, Visitors.
• Create when needed and maintain proper response letters for various incoming correspondences.
• Maintain files in an organized and accessible manner to include updating information, scanning cash receipts and other key documents on daily basis as required, purging files on a regular basis and creating new filing systems as needed.
• Provide administrative support for Property Management office staff & Maintenance to include research, compiling data and preparation of summary reports.
• Maintain an organized office calendar and schedule meetings and appointments as needed.
• Data entry into Excel spreadsheets.
• Process site accounts receivables, payables and inputting in Yardi.
• Compose, prepare and proofread correspondence, office memos, reports and monthly newsletter, maintaining confidentiality when required.
• Assist with data entry of work orders reporting, resident data/documents, and other property reports as assigned.
• Answer multi-line telephone system, take accurate messages, and screen and direct telephone calls in a professional manner.
• Process incoming and outgoing mail on a daily basis by operating postage meter; receive and sign for packages.
• Operate standard office equipment efficiently to include multi-line telephone system, typewriter, computer with printer, photocopy machine, facsimile machine and postage meter.
• Order, purchase and maintain inventory of office and kitchen supplies for the office/property, including any vending machines that may on property.
• Perform other office assistant job-related duties as assigned.
• Physical attendance at assigned work location during scheduled hours is essential.

Benefits

• Ongoing training and development
• 13 holidays
• 15 days paid time off
• 401K with company match
• Medical, HSA, dependent care Flex account
• Dental, vision
• Company-paid life, short and long-term disability insurances
• Wellness program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees