Office Assistant

Cascadia Capital • New York, NY

430d • $60,000 - $75,000

About The Position

The Office Assistant at Cascadia Capital plays a crucial role in supporting the day-to-day operations of the New York office. This position involves greeting clients and visitors, managing office supplies, and performing various administrative tasks to ensure a smooth workflow. The Office Assistant is the first point of contact for employees and clients, making it essential to maintain a professional and welcoming environment.

Requirements

• Prior experience as a receptionist or office assistant preferred
• Proficient in Microsoft Office 365
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Strong multitasking and time-management skills, with the ability to prioritize tasks
• Excellent customer service
• Highly dependable
• High school degree or equivalent

Responsibilities

• Greet clients and visitors
• Ensure reception area is presentable, along with other areas of the office
• Receive, sort and distribute packages and mail
• Send out packages via FEDEX or US Mail upon request
• Manage and restock all kitchen and office supplies as needed
• Perform administrative duties such as filing, printing, scanning
• Partner with IT vendor to troubleshoot technology issues
• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)
• Manage catering requests for office as needed
• Prep conference rooms for client or interview meetings (water, coffee etc.)
• Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc.
• Assist remote EA within person client meetings or interviews
• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection

Benefits

• Caregiver leave
• AD&D insurance
• Disability insurance
• Health insurance
• Dental insurance
• Employee assistance program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: High school or GED