Cascadia Capital-posted about 1 year ago
$60,000 - $75,000/Yr
Full-time • Entry Level
New York, NY
Securities, Commodity Contracts, and Other Financial Investments and Related Activities

The Office Assistant at Cascadia Capital plays a crucial role in supporting the day-to-day operations of the New York office. This position involves greeting clients and visitors, managing office supplies, and performing various administrative tasks to ensure a smooth workflow. The Office Assistant is the first point of contact for employees and clients, making it essential to maintain a professional and welcoming environment.

  • Greet clients and visitors
  • Ensure reception area is presentable, along with other areas of the office
  • Receive, sort and distribute packages and mail
  • Send out packages via FEDEX or US Mail upon request
  • Manage and restock all kitchen and office supplies as needed
  • Perform administrative duties such as filing, printing, scanning
  • Partner with IT vendor to troubleshoot technology issues
  • Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)
  • Manage catering requests for office as needed
  • Prep conference rooms for client or interview meetings (water, coffee etc.)
  • Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc.
  • Assist remote EA within person client meetings or interviews
  • Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection
  • Prior experience as a receptionist or office assistant preferred
  • Proficient in Microsoft Office 365
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude
  • Strong written and verbal communication skills
  • Excellent organizational skills and attention to detail
  • Strong multitasking and time-management skills, with the ability to prioritize tasks
  • Excellent customer service
  • Highly dependable
  • High school degree or equivalent
  • Caregiver leave
  • AD&D insurance
  • Disability insurance
  • Health insurance
  • Dental insurance
  • Employee assistance program
  • Vision insurance
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