Office Assistant
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About The Position
The Office Assistant will play a crucial role in supporting the daily operations of the business by performing a variety of administrative tasks. This position requires a proactive individual who can manage multiple responsibilities efficiently while maintaining a high level of organization. The Office Assistant will be responsible for providing administrative support to other office staff, which includes general clerical tasks such as filing, photocopying, and sending emails. Excellent organizational and time management skills are essential for success in this role, as is proficiency in Microsoft Office Suite software. In addition to administrative duties, the Office Assistant will handle communication tasks, including answering phones, taking messages, and greeting clients. The ability to interact professionally with clients and colleagues is vital, as the Office Assistant will often be the first point of contact for visitors. The role also involves managing documents, which includes filing, organizing financial records, and performing data entry tasks accurately. The Office Assistant will assist with payroll and payables, ensuring that financial tasks are completed accurately and on time. Familiarity with accounting software, specifically Sage 100 Contractor, is preferred but not mandatory. The candidate should also possess good verbal and written communication skills, with a typing speed of at least 45 words per minute. Knowledge of Certified Payroll and Carpenter's Union is a plus but not required. Adaptability, multitasking capabilities, and strong problem-solving skills are essential traits for a successful Office Assistant.
