Office Assistant - Part Time

Webb Chevrolet Plainfield•Plainfield, IL

1d•$15

About The Position

Office Assistant – Part Time, 1-2 days a week with minimum 10 hours weekly. Available hours: Mon - Fri 5pm to 8pm. Sat 7:15am to 1pm or 1pm to 6pm (rotating schedule for Sat's 1-2 monthly) The ideal candidate for this position is detail-oriented and customer-focused with strong organizational and multitasking skills. They are adept at managing financial transactions, maintaining records, and supporting inventory operations. About Us Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you’re looking to join a company that treats you like family and invests in your future, we’d love to have you on board!

Requirements

High School Diploma or equivalent
Good verbal and written communication skills
Highly motivated, organized, reliable and detail-oriented
Can-do attitude with ability to work independently within a team environment
Must have a clean driving record and hold a valid driver’s license
Must be willing and able to submit to a Background Check and Drug Screen

Nice To Haves

Knowledge of accounts payable and receivable procedures a plus
Previous dealership experience desirable

Responsibilities

Answer dealership calls professionally, directing customers promptly and minimizing hold times
Accurately receive cash, checks, and credit card payments from customers, issue receipts, and provide correct change
Prepare daily cash/credit card deposits and perform month-end closing procedures as required
Assist with accounts receivable and payable files, and reconcile schedules as needed
Manage daily and aged cancellations, communicating with banks and finance teams on inquiries
File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records
Manage customer account agreements, vehicle files, title verification, reconditioning records, and service files
Timely stock new vehicles and assist with vehicle inventory records
Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP
Stay informed of new dealership products, services, and pricing changes to provide accurate information to customers
Maintain cleanliness and organization of the coffee bar and customer waiting area; restock supplies as needed
Prepare reports as requested
Assist Managers with various clerical duties and other projects as assigned