Office Assistant (Seattle)

Turner Construction • Seattle, WA

11d • $50,000 - $70,000 • Onsite

About The Position

Assist business unit staff with office and facilities related matters and provide support to Administrative Services team.

Requirements

• High School Diploma or GED and minimum of 1 year of office related experience
• Efficient use of work hours, request prioritization of responsibilities, and complete tasks in timely manner
• Approachable, proactive, positive, and professional attitude
• Highly organized with attention to detail
• Good judgment to identify and solve problems, escalate issues, and seek guidance when appropriate
• Exhibit interpersonal skills and establish working relationships with others
• Work independently with management oversight and as part of a team
• Basic computer skills and familiar with Microsoft Office suite of applications

Nice To Haves

• Construction industry experience or customer service-related experience, preferred
• Basic understanding of office and facilities management
• Basic First Aid; CPR, and AED certified, desired

Responsibilities

• Assist Administrative Services (AS) team and Business Unit (BU) staff with office related matters (e.g., facilities, supplies, safety).
• Serve as point of contact for external office vendors and service technicians; and provide appropriate level of access for vendors and technicians to perform duties while preserving security of office and staff.
• Responsive to office or facility service requests and support day-to-day facilities management (e.g., repairs, HVAC (Heating Ventilation and Air Conditioning), janitorial and housekeeping services, lighting), liaise with building/facilities manager as directed.
• Maintain office/kitchen supplies and submit supply order for purchase approval to Office Manager.
• Maintain general conference room calendars, prepare meeting rooms, process catering requests, and maintain appearance of conference rooms and reception areas.
• Process day-to-day office/administrative support activities (e.g., mail, overnight mail, packages, photocopying, filing, sending e-faxes, update phone listings, invoice processing).
• Provide team support and relief of AS staff job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Support coordination and execution of local office moves as needed.
• Take notice of basic office related safety-related hazards and take action and/or seek guidance for corrective action.
• Collaborate with functional leads (e.g., Office Manager, Human Resources (HR), Environmental Health & Safety (EH&S)) to display related policy and safety signage.
• Stay up to date with office emergency protocols and resources (e.g., equipment, AED/CPR, and certified staff).
• Recognize office organizational hierarchy and promptly escalate issues to appropriate contact.
• Participate in Standard Operating Procedures (SOP) reviews to identify and suggest opportunities for continuous improvement in areas of responsibility to increase quality of work and productivity.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
• Assist with scheduling and expense reports for office leadership.
• Other activities, duties, and responsibilities as assigned.

Benefits

• Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.
• In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees