Office Assistant - Part-Time

City of Sarasota

1d • $17 - $23

About The Position

To provide a wide variety of skilled clerical work in a public contact setting answering multi-line telephone, routing calls, greeting public, providing information.

Requirements

• High School Diploma or GED
• Some clerical experience is required
• Knowledge of Business English, spelling, and arithmetic.
• Knowledge of modern office terminology, procedures and practices.
• General office skills with familiarity with Microsoft Word and Excel.
• Ability to maintain complex clerical records and prepare correspondence and reports from various sources.
• Ability to make mathematical computations rapidly and accurately.
• Ability to follow complex oral and written directions.
• Ability to establish and maintain effective working relationships with City officials, associates and the general public.

Responsibilities

• Types forms, form letters, invoices, vouchers, records, dockets, index cards, accounting and financial statements, contracts, specifications, receipts, department reports, and permits from rough drafts or instructions.
• Types correspondence on a variety of work situations or inquiries, requiring knowledge of departmental operations and regulations.
• Handles confidential data and other sensitive information.
• Assists the public by referring them to proper party or department, providing information on City or department activities and operations.
• Opens, reads, routes incoming mail and assembles files and other materials to facilitate reply by a superior.
• Transcribes tapes, dictation of letters, memoranda, reports, union meetings and other materials.
• Sorts and files correspondence, vouchers, memoranda, reports and other materials as required by department or by some other predetermined classification.
• May maintain department operating or production records, maintain various systems of filing for records, performs computations and posting to statistical and other records applying knowledge of regulations and procedures.
• Maintains general office files, simple account records, keeps inventory of supplies and report forms and stock on hand to keep the department adequately supplied, and a variety of other office functions.
• Maintains daily calendar of appointments for supervisor and schedules meetings.
• Processes payroll and maintains payroll records; accounts for money received and handles accounts payable/receivable.

Benefits

• Retirement Benefit: The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED