Office Assistant - Washington, DC - Shelly Smith

BridgeBio Pharma•Washington, DC

4h•Onsite

About The Position

BridgeBio is seeking a reliable and highly organized Office Assistant to support the day-to-day operations for the Office of the Chief Regulatory Officer (OCRO), in our Washington, DC office. This role is fully in-office and is responsible for maintaining an efficient, professional, and welcoming workplace environment at BridgeBio’s DC site. The ideal candidate is proactive, detail-oriented, and comfortable providing light administrative support to BridgeBio leadership and staff as needed.

Requirements

5+ years of experience in office management, administrative, or office assistant role.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.
Professional demeanor with strong interpersonal skills.
Ability to work independently in a fully in-office environment.
High level of discretion and ability to handle sensitive information.
Flexible and adaptable in a dynamic work environment.

Nice To Haves

Experience supporting senior leadership.
Prior experience in a corporate, biotech, or professional services environment.
Experience coordinating vendors or managing small office budgets.
Ability to learn and develop proficiency in using a wide range of office technologies including business applications, software, printers, and computer hardware and accessories.
Comfortable troubleshooting common office technology issues in support of printing, desktop displays, computer accessories, etc.
Experience managing complex executive calendars and shared mailboxes.
Experience in website content administration via Microsoft SharePoint.
Familiarity with procurement and expense management systems, E.G. Coup and SAP Concur.

Responsibilities

Serve as the primary on-site point of contact for BridgeBio Washington, DC office operations and facilities needs.
Coordinate office logistics, including mail distribution, shipping/receiving, and supply inventory management for the BridgeBio DC office.
Order and maintain office supplies, kitchen supplies, and other necessary materials for BridgeBio staff.
Ensure common areas, conference rooms, and workspaces are organized and presentable to BridgeBio standards.
Support meeting logistics, including scheduling BridgeBio conference rooms, setting up meeting spaces, and coordinating catering when needed.
Liaise with building management, landlord, vendors, and service providers for maintenance or operational needs on behalf of BridgeBio.
Assist with onboarding logistics for new BridgeBio OCRO hires (workspace setup, badge coordination, BridgeBio IT/security account coordination, office orientation).
Provide executive/administrative support to BridgeBio OCRO leadership such as calendar coordination, document preparation, expense submission, and travel booking assistance.
Help plan and coordinate small BridgeBio office events or team gatherings.
Maintain BridgeBio DC office documentation, procedures, and vendor/contact lists.
Perform other administrative and operational duties as assigned to support BridgeBio’s Washington, DC operations.

Benefits

Market-leading compensation
401(k) with employer match
Employee Stock Purchase Program (ESPP)
Pre-tax commuter benefits (transit and parking)
Referral bonus for hired candidates
Subsidized lunch and parking on in-office days
100% employer-paid medical, dental, and vision premiums for you and your dependents
Health Savings Account (HSA) with annual employer contributions, plus Flexible Spending Accounts (FSA)
Fertility & family-forming benefits
Expanded mental health support (therapy and coaching resources)
Hybrid work model with flexibility
Flexible, “take-what-you-need” paid time off and company-paid holidays
Comprehensive paid medical and parental leave to care for yourself and your family
People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, & BetterUp Coaching
We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities