26-27 Office Assistant - Valor Academy High School

BRIGHT STAR SCHOOLS•Los Angeles, CA

4d•$23 - $28•Onsite

About The Position

Office Assistant Reporting to: Office Manager FLSA Status: Full-time, Non-exempt, 12 month Who we are: Bright Star Schools is a free, publicly funded and open enrollment non-profit organization with nine public charters in urban Los Angeles. Across all of our Bright Star sites, over 90% of our students are eligible for free and reduced lunch. Our mission is to provide holistic, inclusive support for all students to achieve academic excellence and grow their unique talents so that they find joy in higher education, career, and life. Bright Star students will become leaders who act with integrity and champion equity to enrich our communities and the world. The framework to our success is our core operating principles, which are Integridad, Ubuntu, Kohyang (고향), and Growth. Our educators join a family that is passionate and committed to developing all students to become well- rounded citizens. We offer small class sizes, comprehensive coordinator support, and numerous collaboration opportunities across the organization and within school sites. We strongly believe in listening to all stakeholders’ voices, and we work to increase teaching practice and effectiveness through our data-driven and feedback-derived professional development. ____________________________________________________________________________________ Bright Star Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy, or veteran status. Role Summary: What you’ll do Basic Components of the Job Description for the Office Assistant position include (but are not limited to):

Requirements

High School Diploma or GED.
Minimum 2 years customer service experience.
Love of children and the belief that all children can succeed with appropriate support
Excellent phone etiquette and verbal communication skills
Bilingual (Korean/English or Spanish/English)
Good attendance and punctuality
Able to work in a fast-paced environment and meet deadlines with minimal supervision
Should be customer-service driven
Positive mindset
Knowledge of Google Suite (G-Mail, Google Calendar, Google Sheets)
Able to multitask
Professional appearance (business casual)

Nice To Haves

Trilingual (English/Spanish/Korean) preferred
Experience in Charter School setting preferred

Responsibilities

Greeting and signing in all visitors to the school and controlling access to students and classrooms
Ensuring that students leave only with authorized parents or guardians
Answering and forwarding all phone calls, placing outgoing calls, and taking messages
Making public address announcements
Posting updates to Parent Square, our family information portal
Communicating with families around attendance, student needs, behavior, or injuries
Translate as needed in verbal and written form
Performs mass school copies
Supporting the Inclusive Education department with scheduling of IEP meetings and service provider meetings
Collecting and maintaining forms and other records, securing missing forms, and ensuring the confidentiality of all student records
Supporting the Inclusive Education department with cumulative records
Ensuring student attendance is taken daily; generating weekly/monthly attendance reports
Issuing tardy passes and entering student tardies into the student information system
Communicating with families around attendance and tardies
Entering student enrollment data into student information system and updating all student records, including student registration and attendance
Processing applications for admission
Scheduling school tours for Principal
Ensures substitute teachers have necessary materials to cover classes
Supervise students as needed, including lunch, hallway, restroom, arrival/dismissal, and recess duty
Supporting the school’s behavior management system
Performs basic first aid to students
Support with students. ’ needs in the classroom and play area.
Oversees lost and found area
Manages check-in/check-out process for loaner uniforms
Planning and preparing for school events and activities
Coordinates lunch/dinner orders for staff meetings/evening commitments
Supports Senior Dean of Operations with school events
Set-up/clean-up for small meetings, events, and sign-in areas
Performing all duties designated by the Senior Dean of Operations or Office Manager for the school’s successful functioning, including hallway supervision, arrival/dismissal, and meals
Receiving and distributing incoming mail and deliveries
Preparing outgoing mail and deliveries
Ensuring that the school’s physical environment is at all times neat and ordering, including the Main Office, copier/supply area, lost and found, and first aid equipment
Support the Dean of Operations in management, distribution, and organization of materials and supplies to teachers
Selling schoolwide materials (e.g., uniforms & school supplies)
Managing the cashbox
Attends all professional development sessions, as appropriate.
Any other duties as assigned.