Office Assistant - Detroit, MI

SEIU Local 1•Detroit, MI

20h

About The Position

SEIU Local 1 has been on the forefront of building the power of low-wage workers in service industries and fighting for economic, racial, immigrant, LGBTQ+, and environmental justice. We are now hiring an Office Assistant for our Detroit office to facilitate day-to-day operations of the Union office as well as building management and other duties in multiple areas. KEY JOB RESPONSIBILITIES: Provide administrative support including but not limited to answering phones, written correspondence and assisting in the preparation of reports, emails, and proposals. Facilitate operation, maintenance and repair on environmental systems using Union contractors. Manage key distribution and alarm codes. Ensure that office equipment is operating properly. Assist/instruct all staff with use of computer program operation, copiers, printers, Wi-Fi, mailing equipment etc. and facilitate repairs. Order janitorial, equipment and office supplies. Receive, review, and submit bills for payment. Receive, sort, and distribute mail. Enter data in Unionware, Google Documents, etc. Process, review, and collect Dues Authorization cards. Prepare phone lists, walk lists and member site lists for Organizers. Manage calendars, coordinate in person and virtual meetings. Follow office procedures accurately and consistently. Manage communication, written and orally, with members and staff. Maintain current, accurate and easily accessible files. Provide back-up for other administrative assistants when necessary. Other duties as assigned.

Requirements

Ability to professionally interact with members, vendors, and other visitors.
Knowledge of computer software (Word, Access, Excel, Google Drive, Zoom).
Strong attention to detail and the ability to organize and set priorities.
Solid organizational skills and the ability to work independently.
Ability to make suggestions for improvement in policies and procedures.
Effective communication skills include the ability to compose business correspondence.
The ability to make and follow through on a work plan.
The ability to collaborate with people from diverse backgrounds.
A demonstrated commitment to social justice is required.
Two years of experience and/or some college.
Ability to occasionally work weekends or late hours.

Nice To Haves

Previous experience in union or community organizing is desirable.

Responsibilities

Provide administrative support including but not limited to answering phones, written correspondence and assisting in the preparation of reports, emails, and proposals.
Facilitate operation, maintenance and repair on environmental systems using Union contractors.
Manage key distribution and alarm codes.
Ensure that office equipment is operating properly.
Assist/instruct all staff with use of computer program operation, copiers, printers, Wi-Fi, mailing equipment etc. and facilitate repairs.
Order janitorial, equipment and office supplies.
Receive, review, and submit bills for payment.
Receive, sort, and distribute mail.
Enter data in Unionware, Google Documents, etc.
Process, review, and collect Dues Authorization cards.
Prepare phone lists, walk lists and member site lists for Organizers.
Manage calendars, coordinate in person and virtual meetings.
Follow office procedures accurately and consistently.
Manage communication, written and orally, with members and staff.
Maintain current, accurate and easily accessible files.
Provide back-up for other administrative assistants when necessary.
Other duties as assigned.