Office Assistant - St. Peter's Hospital Day Care - FT Days

Trinity Health•City of Albany, NY

8d•$16 - $21

About The Position

Perform various functions within the child care center as required including reception, help with meeting and training schedule, coordinate with security for parent badging, assist in classrooms as needed and manage closing of the building at the end of the day. The colleague must be well organized, able to use problem solving skills to help support the needs of the center. The position requires good communication skills when working with parents, children, staff and visitors to the center. Must have knowledge of OCFS regulations and help with maintaining compliance. The position requires the ability to multi-task and at times help in emergency situations.

Requirements

High School Diploma required; AAS degree preferred. Must have prior experience working in a Child Care setting.
Exceptional interpersonal skills
Good organizational skills
Strong communication skills and ability to deal with parents, children, staff, or visitors
Strong multitasking skills
Ability to work in and communicate in a fast paced environment
Computer skills

Responsibilities

Customer Service: Provides front desk reception for Child Care Center in a professional and personable manner using best Customer Service skills. Greets all visitors, children, staff and vendors to building
Responds appropriately to complaints and/or requests with diplomacy and professionalism and follows up with appropriate member of administration to resolve the problem in a timely manner
Maintain confidentality of children and staff information
Maintain parent badge list and work with security for issuing badges
Maintain wait list and communication with families on list
Administrative Support: Maintain an atmosphere of positive Customer Service in office and reception desk
Ability to work independently and as part of the administrative team
Maintain files in office to keep records upt to date as required by OCFS
Generate work orders for classrooms, offices and facility
Assist kitchen staff when needed
Assist with special events and fundraising
Inventory of supplies and ordering needed items
Assist with operation of center hours: Responsible for closing the building securely at the end of the day
Remain in building until all childdren have been picked up by parent or guardian
Check the building once all children and staff have left the building following closing procedures
Other Responsibilities: Maintains their work area and the work area of the desk in a clean, safe, and organized manner
Assists with other duties as assigned
Assist with classroom coverage to maintain state required ratios during bathroom and lunch breaks
Complete all state required training and training assigned by SPHP
Maintain centerwide birthday and staff board
Order birthday snacks for children from kitchen