Office Assistant - School of Risk Management

St. John's University (New York)•New York, NY

49d•Onsite

About The Position

This position serves as communication point person providing administrative support to the Ellen Thrower Center for Apprenticeship and Career Services at the Greenberg School of Risk Management, as well as the Tobin College of Business Suite, on the Manhattan Campus. This very visible position requires interaction (in person, on the phone, and via email) with a wide range of University colleagues, employers, students, and alumni. The Office Assistant supports all administrative functions to achieve the strategic goals of the Thrower Center and specified duties assisting the Chairperson of the Greenberg School Academic Department.

Requirements

H.S. Diploma is required
An expressed desire to work with college students
Successful candidates must be self-motivated and self-directed, demonstrate strong written and verbal communication skills, evidence of strong interpersonal and listening skills, ability to work well with others at various levels and capable use of Microsoft Office suite, Outlook and Internet, student information systems and database programs.
Role demands excellent organizational, planning and time management skills, along with strong customer service focus and ability to work in a culturally diverse environment. Flexibility and ability to manage multiple processes and projects are key.

Nice To Haves

2-3 years related experience strongly preferred
Knowledge of Banner student information systems is desired.

Responsibilities

Provide administrative support for the Director and Assistant Director of the Thrower Center for all Center activities, projects, programs, reports and events.
Serve as primary staff member in Reception for Greenberg School/Tobin College offices at the Manhattan Campus. Field inquiry calls and emails related to the Career Center, academic programs, and general matters. Field inquiries and provide phone support for TCB academic advisors and graduate admission function when needed.
Provide oversight and technical support for the Center's database management system - tracking student, employer, and placement information for division. Conduct data entry of jobs, resume referrals, student placements and notification of resumes sent.
Utilize Banner student information system for data retrieval, creation of Greenberg student reports, cross referencing database, etc. Update and maintain employer contact lists, internship and full-time placement data.
Coordinate, schedule and participate in all functions of the Center including special events, career fairs, email campaigns, presentations, on campus interviewing sessions and career related events & workshops. Work closely with Conference Services offices on both the Manhattan and Queens campuses. Responsible for organization of calendar of events and logistics (room reservations, ordering food, registration, invitations, flyers, etc.)
Provide information to employers and students regarding job opportunities, application processes, etc.
Design/develop marketing and promotional material, flyers, presentations, calendar of events and resource materials.
Work with Coordinator of Scholarship and Enrollment Programs to review scholarship letters in support of the execution of student offers.
Supervise Graduate Assistant and any student employees in the execution of assigned tasks. Coordinate with Human Resources the hiring of student workers and Graduate Assistant contracts as called upon, working with Coordinator of Scholarship and Enrollment Programs. Prepare schedules and approve time sheets as necessary.
Process, maintain and track expenses, purchase orders and check requisitions for services related to the Center; order and maintain supplies. Prepare travel and expense vouchers. Arrange transportation as necessary for staff, students or presenters.
Participate in all aspects and functions of the School as requested - to include special events and projects as identified by the Director in the interest of objectives of the Greenberg School's strategic plans, and in support of fellow Division personnel.
Assist in developing and executing outreach and communication in support of alumni relations.
Perform other duties as assigned.
Compile academic department records, including research for reports and website, course enrollments and teacher reviews.
Assist with administrative details related to international student exchange programs.
Assist with delivery of research conferences.