Office Assistant/Receptionist

S3 Maritime • Seattle, WA

413d • $37,440 - $45,760

About The Position

The Office Assistant/Receptionist position at S3 Maritime LLC is designed to provide direct support to the company's Service, Operations, and Administrative departments. The role involves a variety of tasks including answering phones, assisting customers, managing paperwork, and ensuring effective communication across departments. This entry-level position offers opportunities for growth in the Administrative and Accounting fields through on-the-job training.

Requirements

• High School Diploma or Equivalent (GED)
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience with digital phone systems
• Ability to operate standard office equipment
• 1 year of administrative experience (preferred)

Nice To Haves

• Experience with data entry in ERP software (INFOR)
• Strong customer coordination and relations skills

Responsibilities

• Answering phones and assisting customers
• Collecting and managing customer paperwork
• Scanning and filing documents
• Providing purchasing support
• Coordinating with Technicians and Department Heads
• Assisting with expense reports and AR/AP tasks
• Data entry using company ERP software
• Maintaining office organization and cleanliness
• Performing tasks as assigned

Benefits

• Employer Sponsored Medical, Dental, and Vision (Once Eligible-30 day waiting period)
• 401K with Employer Matching (Once Eligible)
• Excellent PTO Program
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Transportation Equipment Manufacturing
• Education Level: High school or GED
• Number of Employees: 11-50 employees