Office Assistant- No weekends/Holidays/Superb Benefits!

New Vista • Danville, KY

83d

About The Position

The Office Assistant for Administrative Services provides support for all corporate administrative services in the efficient operation of reception, communications, mail, and parcel distribution, processing purchase requests, conference, and training room scheduling, event planning and execution, supplies maintenance and inventory, office equipment maintenance, and data entry. The Office Assistant provides support for executive and senior management as directed by the Office Manager for Administrative Services.

Requirements

• High School diploma or equivalent
• 2 years experience in a business/healthcare environment
• Valid driver's license, reliable transportation, and proof of auto insurance

Nice To Haves

• Associate degree in business administration or related field

Responsibilities

• Provide invoice and purchase order processing through Trinforms, ensuring accurate record-keeping
• Schedule conference and training room requests
• Assist in the planning and execution of organization-wide events, including logistics, materials, and coordination
• Gather and assemble materials for training events
• Monitor and manage office supplies, IT consumables, office equipment and copier supplies; monitor inventory levels and initiate orders as needed
• Update ADP for company property, configure and issue key cards, and manage cellular devices
• Provide main coverage for the reception desk and telecommunications
• Provide distribution of mail and other parcel
• Maintain EOC records
• Coordinate fire extinguisher service and fire alarm inspections
• Generate training certificates for external training attendees
• Assist payroll in scanning and required mailings, and provide support for verifications and audits
• Manage PDS background checks

What This Job Offers

• Job Type: Full-time
• Industry: Machinery Manufacturing
• Education Level: High school or GED