Office Assistant III

State of North Dakota • Bismarck, ND

356d • $3,400 - $3,600

About The Position

The North Dakota Department of Agriculture is seeking an Animal Health Office Assistant. Our mission is to serve, advocate, protect and promote agriculture to benefit everyone. We support agriculture by embracing diversity, innovation, research and trade. We offer competitive employee benefits package, including a fully paid family health insurance plan, paid leave, paid holidays, retirement plan, and flexible work schedule. As an Animal Health Office Assistant, you'll play a key role in our Animal Health Division. If you are organized, communicative, and enjoy helping others, this role is a great fit for you!

Requirements

• Associate degree in Business Administration, Office Management, or a related field, with one year of experience providing administrative and clerical support relevant to the position; or High School diploma (or GED) with three years' experience providing administrative and clerical support relevant to the position.
• Proficiency in Microsoft Windows, Word, Excel, Access, and Adobe.
• Excellent communication skills, attention to detail, and multitasking abilities.
• Ability to lift and move up to 50 pounds and work in varying weather conditions.
• Valid Class D driver's license for occasional travel.

Nice To Haves

• Associate degree in Animal Science or Agribusiness.
• Previous experience working in a veterinary office.
• Familiarity with office procedures such as preparing reports, spreadsheets, filing, and handling certified or return-receipt mail.

Responsibilities

• Assisting with modified live vaccines and livestock medicine programs.
• Managing Cervid programs and issuing status certificates.
• Data entry of veterinary inspections, regulatory documents, and test results.
• Issuing import permits for animal movement.
• Facilitating Non-traditional Livestock (NTL) licensing and inventory reconciliation.
• Issuing permits for the possession and propagation of protected wildlife.
• Providing administrative and clerical support, including greeting clients, answering phone calls, and managing phone inquiries.
• Typing, proofreading, and creating documents such as reports, educational materials, and forms.
• Supporting the planning of division meetings and training.
• Handling incoming/outgoing mail and providing accurate meeting minutes.
• Occasionally assisting veterinarians or livestock investigators in fieldwork.
• Required in-state travel; some overnight and weekend travel may be necessary.

Benefits

• Fully paid family health insurance plan
• Paid leave
• Paid holidays
• Retirement plan
• Flexible work schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees