Office Assistant II - P/T

City of Boca Raton, FL•Boca Raton, FL

28d

About The Position

Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision. This position is part-time with scheduled hours up to twenty-four (24) hours per week. Hours will generally be worked Monday through Friday between 7am-5pm.

Requirements

Standard office practices, procedures, equipment, and executive assistant best practices
Professional verbal and written communication skills
Developing internal processes and filing systems
Microsoft Office suite, with a working knowledge of Microsoft Excel, Microsoft Word and Outlook.
Use of computers and software applications to a moderate degree of proficiency.
Organization and time management.
Arithmetical calculations and file alphabetically
Using an electronic content management filing system (Laserfiche or similar).
Serve the public and interact with fellow employees with honesty, integrity, and respect
Follow written and verbal instructions.
Work under pressure of deadlines and with minimal direction/supervision
Manage multiple projects, deadlines, and responsibilities simultaneously.
Establish and maintain effective working relationships with associates and the general public.
Work with sensitive information and maintain confidentiality.
High school degree or equivalent required.
Two (2) years of clerical or administrative experience required

Nice To Haves

Experience with an electronic content management filing system (Laserfiche or similar) strongly preferred.
Record management experience in public and/or municipal entity, and/or protected personnel information preferred.
Knowledge of Microsoft Office applications preferred.

Responsibilities

Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures
Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required
Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication
Types letters, invoices, reports, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions
Enters and updates information, and generates standard reports using computer software applications:
Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports
Maintains inventories and mailing lists, orders supplies, and various other records
Composes routine correspondence; prepares a variety of routine reports
Operates standard office machines, word processing, and data entry equipment
Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.