Office Assistant- Holyoke Mall

Pyramid Management Group • Holyoke, MA

387d • $38,459 - $38,480

About The Position

The Office Assistant position at Holyoke Mall is an entry-level, full-time role that provides essential administrative support to various departments within the mall management team. The role involves a variety of tasks that may change based on the company's needs, ensuring smooth operations and effective communication across departments.

Requirements

• High school diploma or GED
• 1-3 years of secretarial/administrative experience
• Proficient knowledge in Microsoft Word, Excel, and Outlook
• Strong communication skills
• Phone etiquette

Responsibilities

• Provide administrative support to all departments as required.
• Create and track all contract and short form agreements including Certificate of Insurance requirements.
• Maintain and update various logs, reports, and meeting minutes for all departments.
• Assist mall tenants with operational issues as instructed by a manager or director.
• Accept task assignments from management.
• File, fax, scan, and photocopy as assigned.
• Answer incoming telephone lines, directing calls to the appropriate person or department when needed.
• Take messages when necessary and ensure appropriate distribution of all messages.
• Effectively communicate with all departments including housekeeping, security, operations, marketing, leasing, GM, and Home Office.

Benefits

• Paid holidays
• Health insurance
• 401(k)
• Education assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: High school or GED
• Number of Employees: 1-10 employees