Office Assistant - Ford Amphitheater at Coney Island Coney Island, NY
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About The Position
The Office Assistant at Ford Amphitheater at Coney Island plays a crucial role in providing comprehensive office services by implementing administrative systems, procedures, and policies while monitoring various administrative projects. This position is integral to the smooth operation of the office, ensuring that all administrative tasks are executed efficiently and effectively. The Office Assistant will be responsible for maintaining the calendar, arranging appointments, and coordinating projects with the Management Team, which requires a high level of organization and communication skills. In addition to managing schedules, the Office Assistant will handle incoming and outgoing communications, including placing and answering phone calls, taking accurate messages, and directing inquiries appropriately. Greeting and directing visitors is also a key responsibility, ensuring a welcoming environment for all guests. The role includes maintaining an inventory of office supplies and monitoring office equipment such as printers and fax machines, arranging repairs as necessary to ensure all equipment is functioning properly. The Office Assistant will also be tasked with document preparation and management, which includes formatting and editing letters, reports, and PowerPoint presentations. This position requires a proactive approach to resolving administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions. The Office Assistant will contribute to a team atmosphere at Legends, demonstrating flexibility as hours may vary depending on the event schedule, with some nights and weekends required. Other duties and special projects may be assigned as needed, making adaptability and a willingness to take on new challenges essential for success in this role.
