Office Assistant/Admin Staff

Great Floors•Nampa, ID

10d•$18 - $20•Onsite

About The Position

Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement and installation services along with products from the top manufacturers of flooring, cabinets and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies – each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work. Under the direct supervision of the Office Supervisor or Branch Manager this position provides administrative support for the commercial team in addition to answering telephones. Main responsibilities include subcontractor-related paperwork including prevailing wage filing, certified payroll reporting, working with L & I on intents / affidavits, customer billing for our Floor Maintenance division, and scheduling floor cleaning in our Maintenance division. In addition to filing and phones, performs duties such as record keeping, obtaining office supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

Requirements

Technical Capacity.
Personal Effectiveness/Credibility.
Thoroughness.
Collaboration Skills.
Communication Proficiency.
Flexibility.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We require someone who works well with others and has independent judgement to plan, prioritize and organize a diversified workload.

Nice To Haves

Associate's degree.
Five years of related commercial flooring experience preferred; we will train the right attitude.

Responsibilities

Organize subcontractor-related paperwork including filing intents /affidavits /prevailing wage certified payroll with L & I and related certified payroll software systems.
Prepare customer billing for our Floor Maintenance division.
Schedule floor cleaning for our Floor Maintenance division.
Sorts and distributes mail.
Answers phones for the branch.
Orders office supplies for the branch.
Takes messages or fields/answers all routine and non-routine questions.
Acts as a liaison with other departments.
Works independently and within a team on special nonrecurring and ongoing projects.