Office Assistant 2 - Stores/Mail (NY HELPS)

NYSTRS/NV Capital, Limited Partnership • Albany, NY

392d • $44,722 - $58,352

About The Position

The Office Assistant 2 - Stores/Mail is responsible for managing the mailroom operations, including handling mail, performing printing jobs, and overseeing the storage, inventory, and distribution of supplies and equipment. This role requires multitasking abilities and basic computer skills, along with the physical capability to lift up to 50 pounds. The position also involves supervising lower-level staff and providing support to the Office Assistant 3 supervisor when needed.

Requirements

• One year of experience performing activities related to mail receipt, mail distribution, storage, and/or stores keeping
• Basic computer skills
• Valid driver's license
• Ability to lift 50 pounds

Nice To Haves

• Able to operate machinery such as an Inserter or Labeler
• Knowledge of Microsoft Excel
• Commitment to providing exceptional customer service
• Excellent communication skills
• Excellent interpersonal skills

Responsibilities

• Opening/sorting mail, folding/inserting letters and inter-office mail delivery
• Receives, stores and distributes goods, materials, equipment and records in a stockroom/mailroom
• Loads, unloads and physically handles equipment and supplies
• Rotates stock in storage areas as required
• Maintains perpetual inventory records to monitor and control inventory stock levels
• Maintains records or logs of items shipped, delivered and received
• Assesses the need for ordering supplies, materials and equipment based on inventory levels
• Prepares purchase requisitions to procure goods, materials, equipment and supplies
• Prepare various reports related to inventory of materials received and distributed
• Plans or assists in the layout of storage areas
• Communicates with agency staff, users, vendors, manufacturers, shippers and other parties
• Evaluates clerical procedures and processes forms and documents relative to the efficiency of operations
• Supervises subordinate staff
• Prepares the mailing of monthly retirement checks
• May perform courier runs in a motor vehicle

Benefits

• Salary range of $44,722 - $58,352
• Civil Service position with job security
• Opportunities for career advancement through the NY HELPS program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed