Office and Event Coordinator

Gallup•Chicago, IL

1d•Onsite

About The Position

As an office and event coordinator at Gallup, you’ll ensure the smooth operation and welcoming atmosphere of our downtown Chicago office. Your proactive mindset, organizational precision and service-oriented approach will make you the go-to partner who keeps everything and everyone on track. Strong communication skills, integrity and self-motivation to do excellent work will be essential to your success as you coordinate and execute office tasks, manage visitors and vendors, organize schedules and meetings, and support senior leaders and partners. If you’re a hands-on, energetic team player seeking to join others on a mission to change the world, apply today.

Requirements

Bachelor’s degree required
At least two years of experience in administrative support, office management or operations coordination required
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required
Strong attention to detail and commitment to quality required
A commitment to working on-site at Gallup’s Chicago office up to five days a week required
Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship

Nice To Haves

Experience using AI tools to enhance communication, productivity and workflows preferred

Responsibilities

Serve as a welcoming front desk presence, creating a warm, professional environment for associates and guests and enhancing the day-to-day workplace experience
Coordinate client and candidate visits, ensuring every in-office experience reflects Gallup’s premium brand
Act as the primary liaison for building management and office vendors, coordinating maintenance, facilities and workplace services (e.g., plants and coffee)
Ensure the office operates smoothly by maintaining supplies, coordinating mail and packages, and keeping all spaces organized and fully functional
Plan and execute internal events and experiences, including town halls, trainings, social gatherings and community service activities, in partnership with office leadership
Coordinate catering for in-office and client events, ensuring quality service and accommodating dietary needs
Support Chicago office leadership with scheduling, expense reporting, coordination and other administrative priorities