Office and Event Coordinator

Simpson Strong-Tie • Gallatin, TN

96d • $20 - $31

About The Position

As the Office and Event Coordinator, you will be responsible for coordinating events across the Branch while also supporting general office operations. This role requires a proactive self-starter with exceptional multi-tasking abilities and strong communication skills, both verbal and written. A high level of professionalism, organization, and flexibility is essential for success in this position. You will plan, organize, and execute events from start to finish—managing all logistical details and serving as the primary point of contact throughout the event lifecycle to ensure smooth and successful outcomes.

Requirements

• High school diploma or GED required; Associate degree preferred.
• Proven experience as an Event Coordinator or similar role.
• Flexibility to work evenings and weekends as needed.
• Strong organizational and time management skills.
• Must have a clean driving record with no traffic violations or accidents in the past two years.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and web browsing.

Nice To Haves

• Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Excels under Pressure: Thrives in fast-paced settings.
• Accountability & Dependability: Able to consistently demonstrate reliable, punctual attendance.
• Effectively communicate with all levels of staff, management, and customers.
• Listen actively and present information clearly and appropriately.
• Work collaboratively and maintain a professional, respectful approach.
• Handle confidential information with discretion.
• Take ownership and responsibilities and deliver high-quality, timely results.
• Build and maintain strong internal and external relationships.
• Respond flexibly to changing customer needs and resolve issues proactively.
• Analyze problems, interpret data, and draw valid conclusions.
• Ensure accuracy and completeness in work; follow established procedures and maintain organized workflows.

Responsibilities

• Coordinate and support events across the Plant, including internal meetings, Birthday Round Table gatherings, and employee engagement events such as annual celebrations and holiday functions.
• Research and negotiate venues and catering options.
• Order meals for meetings and meet caterers for deliveries.
• Provide day-of-event support to ensure smooth execution.
• Assist in executing all Plant engagement and recognition programs.
• Support post-event follow-up by gathering feedback, evaluating event effectiveness, and identifying improvements for future initiatives.
• Collaborate with internal stakeholders and external vendors to ensure logistics run smoothly and expectations are met.
• Support internal communications by preparing announcements, updating digital signage, tabletop communications, and other related messaging to promote engagement activities.
• Perform general office support duties, including monitoring, ordering, and stocking supplies for the office and break rooms.
• Respond to requests from the leadership team and assist in ensuring a well-maintained and professional office environment.
• Provide backup support to the Plant Admin, including answering incoming phone calls to the main line.
• Manage branch-wide calendars and conference room scheduling.
• Ensure the Plant calendar is up to date with all scheduled visitors.
• Coordinate office space and meeting logistics for visitor arrivals, including food and beverage arrangements, meeting room set up, and meeting materials.
• Ensure that welcome signs are current and appropriately displayed.
• Support onboarding newly hired exempt employees by ensuring office space is ready and fully equipped with nameplates, office supplies, and other essentials.
• Use Concur to make fiscally responsible travel arrangements for employees, new hires, and guests.
• Assist with administrative tasks such as ordering business cards, creating or replacing employee badges, and maintaining accurate internal documentation.
• Support adherence to safety protocols and compliance standards during on-site events and meetings.
• Assist in the execution of special tasks and projects assigned by leadership that support Branch growth, innovation, and operational excellence.
• Provide cross-functional support to ensure continuity of branch operations and engagement activities, including coordination with HR, Facilities, and other departments.

Benefits

• Medical, dental, vision insurance.
• Retirement contributions.
• Employee stock purchase and bonus plans.
• Pay for holidays, vacation, sick days, funerals, and jury duty.
• Years of service awards.
• Employee discounts.
• Employee referral bonuses.
• Charitable contribution matching.
• Education reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees