Office Administrator

Flight Safety International • Broken Arrow, OK

396d

About The Position

The Office Administrator at FlightSafety International is responsible for providing high-level administrative support to ensure efficient operations at the Learning Center. This role involves coordinating various administrative activities, supporting HR and customer service functions, and acting as a liaison for site leadership and employees.

Requirements

• High school diploma or GED required; Bachelor's degree in business or related field preferred.
• Two or more years of related experience in administrative assistance, HR coordination, or customer service.
• Proficient in Microsoft Office suite, particularly Outlook, Word, Excel, and PowerPoint; MS Access is a plus.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills in a collaborative environment.
• Project management skills with attention to detail and ability to organize multiple activities.
• Critical thinking skills and independent motivation to solve problems.
• Excellent time management skills with the ability to prioritize tasks.

Nice To Haves

• State Notary Public certification preferred.

Responsibilities

• Serve as a central liaison and administrative support partner for site leadership.
• Manage and coordinate general office duties and communications, including handling calls, mail, and inquiries.
• Coordinate webcasts and video conferences for internal and remote locations.
• Submit invoices to accounts payable after obtaining necessary approvals.
• Coordinate employee recognition programs and events, including service anniversaries and awards.
• Prepare internal and external business documents and memos.
• Maintain and utilize Outlook calendars; schedule meetings and conferences.
• Reserve travel arrangements and manage itineraries for center leadership.
• Coordinate Center/site events and functions as assigned by the Center Manager.
• Assist with new hire orientation and manage local communication needs.
• Manage badge access, key distribution, and door rules for the center.
• Assist HR with I-9 documentation and maintain local personnel files.
• Coordinate DOT paperwork and complete data entry for the Safety Sensitive Duty program.
• Act as the coordination point of contact for the Safety team on all reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Machinery Manufacturing
• Education Level: High school or GED