Office Administrator

Ressler Motors • Bozeman, MT

312d • $20 - $22

About The Position

The Office Assistant will assist the General Managers and Controller with a variety of administrative tasks. This position can be either full-time or part-time.

Requirements

• High School Diploma or Equivalent

Responsibilities

• Assist with clerical office duties including but not limited to filing and scanning for Sales and Service Departments.
• Organize and sort closed Repair Orders for Service Department.
• Organize and maintain office supplies.
• Assist Controller with miscellaneous clerical duties.
• Go to the Department of Motor Vehicles once a week to make drop offs and/or register vehicles.
• Follow up with customers to obtain necessary documents on trade vehicles or purchased vehicles as needed.
• Submit list of problem title issues to management weekly.
• Process paperwork for courtesy deliveries.
• Process all new and used vehicles for registration in the state in which they will be titled.
• Audit title paperwork.
• Contact banks to obtain lien releases and notify car deal clerks of short or missing payoffs if discovered.
• Assist banks and customers to ensure correct titling of vehicles, liens, missing odometer statements.
• Open and accurately record incoming titles daily according to established procedures.
• Answer customer inquiries in a timely manner.
• Research and understand the varying title requirements for both Montana and non-Montana registration processes.
• Update files accurately and efficiently to ensure quick review of title status.
• Establish and maintain excellent relationships with local DVMs to ensure speedy transactions.
• Perform all other duties as assigned by General Manager or Controller.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Paid training
• Vision insurance

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Motor Vehicle and Parts Dealers
• Education Level: High school or GED