Office Administrator

New York City, NY • New York City, NY

65d • Remote

About The Position

The Bureau of Child Care seeks to hire an Office Administrator for its Central Clearance Unit to support its daily operations in the processing of comprehensive background checks of current and prospective childcare providers.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• Education and/or experience equivalent to the above, with the requirement of one year of administrative or supervisory experience.

Nice To Haves

• Prior experience with data collection and reporting.
• Excellent problem-solving, organizational and customer service skills.
• Self-motivated and detail-oriented.
• Computer proficiency including Microsoft Office.
• Ability to prioritize and manage a large volume of tasks and work in a fast-paced environment.

Responsibilities

• Support efficient communication between providers and Clearance Administrators.
• Answer telephone and email inquiries regarding the background clearance request process.
• Ensure proper handling of confidential information and adherence to data security protocols.
• Submit service requests for office equipment maintenance and manage the inventory and ordering of office supplies.
• Review and process School Based Child Care applications for completeness and accuracy within established timeframes.
• Ensure pending State Central Registry requests are submitted timely in the Online Clearance System database for Group Child Care and School Age Child Care Applicants.

Benefits

• A premium-free health insurance plan that saves employees over $10K annually.
• Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• A public sector defined benefit pension plan with steady monthly payments in retirement.
• A tax-deferred savings program.
• A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Job security compared to private sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees