Office Administrator

Pye-Barker Fire & Safety • Sparks, NV

428d

About The Position

The Office Administrator at Pye-Barker Fire & Safety, LLC is responsible for managing daily office operations, including accounts payable, payroll, and general administrative tasks. This role emphasizes reliability, effective communication, and customer service, both internally and externally. The position requires attention to detail and the ability to foster good relationships with customers and employees while maintaining confidentiality and organization in the office environment.

Requirements

• Bilingual in Spanish and English (helpful)
• Proficient in Microsoft Excel and Word
• Strong writing skills in English
• High school diploma or GED equivalent
• 2 years of related experience
• Knowledge of QuickBooks and Foundation (preferred but not required)
• Knowledge of Job Cost Accounting (beneficial, preferred but not required)
• Strong communication skills
• Attention to detail and ability to multitask

Nice To Haves

• Knowledge of Job Cost Accounting beneficial, preferred but not required
• Experience with QuickBooks and Foundation helpful, preferred but not required

Responsibilities

• Maintain front office and assist Accounts Payable Specialist and Senior Manager.
• Order and organize office supplies.
• Listen to messages on the main phone and transfer calls as needed.
• Assist walk-in customers, vendors, or employees and direct them appropriately.
• Keep front office and common areas tidy and organized.
• Maintain confidentiality of employees, coworkers, vendors, and customer information.
• Process accounts payable with attention to detail and efficiency.
• Reconcile monthly vendor statements and address issues as needed.
• Track and request vendor insurance certificates.
• Interact directly with employees and potential employees for onboarding and hiring.
• Collect and reconcile weekly payroll hours.
• Prepare monthly birthday cards for employees.
• Prepare, mail, and track Safety Sheets for the Project Manager.
• Maintain and create necessary documents for field managers, including MSDS and Safety binders.
• Collect monthly vehicle mileage and assist with other departmental tasks.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED