Office Administrator

Bowman and Brooke • Towson, MD

41d • Hybrid

About The Position

Bowman and Brooke LLP is a national product liability law firm with 215 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. Last year the firm surpassed its 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

We continue to grow and are actively seeking an Office Administrator with demonstrated effective leadership and management skills to oversee our Baltimore, MD (Hunt Valley) location. The Office Administrator will manage all local human resources functions including performance management, recruiting, and onboarding, team building, facility management, budget planning, and in-house and outsourced services.

Requirements

• Exceptional management and leadership skills, evidenced through successful outcomes and team guidance
• Experience working in an often-urgent environment with high internal and external client service expectations
• Experience with property and/or facility management
• Attention to detail, strong organizational skills, and project management skills
• Innate ability to interpret a situation quickly and act on it
• Confident and comfortable working with strong personalities
• Sense of Humor
• Bachelor’s Degree in Business Management, Human Resources Management or related discipline; or a combination of education and experience
• Solid working knowledge of the Microsoft Office Suite. Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus
• Minimum of 5 years previous leadership experience in a fast-paced law firm environment required

Nice To Haves

• Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus

Responsibilities

• Coordinate with the Firms’ national HR, Finance, IT, Records, and Marketing Departments to implement the firm’s policies, procedures, and programs, in order to serve the requirements of the firm’s attorneys in this office.
• Lead the recruitment, selection, and onboarding efforts of the office.
• Practices MBWA (Management by Walking Around) to keep abreast of issues, gain commitment from the team and instill confidence in leadership value.
• Coach for success and implement disciplinary actions when appropriate.
• Coordinate the performance management process.
• Review budgets, purchasing, and invoice processing.
• Ensure an effective functioning facility by using best business practices to manage resources, services, and processes.
• Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices.
• Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners.
• Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety.
• Responsible for all aspects of entertainment events including summer outings, holiday parties, and other activities that may occur.
• Ability to travel for meetings or to provide additional on-site support across the firm.

Benefits

• We offer a competitive compensation and benefits package including everything you’d expect -- medical, dental, and vision insurance; firm paid life insurance and short and long-term disability; retirement savings plan with employer profit sharing contributions, bonus programs and more.
• Our office is passionate about our clients and each other, seeking opportunities for achieving a high level of success while also having fun.
• This position is hybrid and offers work from home and in-office workdays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 251-500 employees