Office Administrator

Braun Intertec Corporation•Urbandale, IA

20d•$50,000 - $74,000

About The Position

Braun Intertec is seeking an Office Administrator to join our Urbandale, IA office. Responsibilities: Take calls placed to office location, provide information, and/or direct/forward appropriately. Operate and maintain phone system. Assist clients with routine requests and in the absence of the Project Manager Greet/direct/assist office/department visitors (both internal and external) Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements D epartment/Office related expense and invoice coordination, including coding and submission to Finance Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department Responsible for ordering and maintaining office supplies Prepares out-going mail, UPS Shipments, and arranging for courier services Operates and maintains copiers, binding equipment, postage machine, and other various business equipment Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports Participate in production meetings, produce meeting minutes, generate/compile operations reporting Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, D365, etc.) Assist with Project File Clean Up and Archiving Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects Other duties, as assigned

Requirements

Demonstrated ability to organize and prioritize multiple projects and tasks efficiently and simultaneously with minimal supervision
Strong analytical and problem-solving skills
Perform typing, data entry, and computer applications with a high degree of accuracy and efficiency
Execute good customer service skills, with the ability to communicate effectively via telephone and e-mail
Demonstrates commitment to working safely and fully participates in Company’s safety initiatives and policies
Read and comprehend instructions, correspondence and memos
Present information clearly and concisely in one-on-one and small group situations
Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
High School Diploma or Equivalent required
1+ years experience required
Braun Intertec is a Drug-Free Workplace and requires all new hires to complete a pre-employment drug screen test, criminal background check, and motor vehicle report.

Nice To Haves

Associate's Degree or college coursework preferred

Responsibilities

Take calls placed to office location, provide information, and/or direct/forward appropriately.
Operate and maintain phone system.
Assist clients with routine requests and in the absence of the Project Manager
Greet/direct/assist office/department visitors (both internal and external)
Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements
Department/Office related expense and invoice coordination, including coding and submission to Finance
Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department
Responsible for ordering and maintaining office supplies
Prepares out-going mail, UPS Shipments, and arranging for courier services
Operates and maintains copiers, binding equipment, postage machine, and other various business equipment
Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports
Participate in production meetings, produce meeting minutes, generate/compile operations reporting
Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities
Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, D365, etc.)
Assist with Project File Clean Up and Archiving
Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects
Other duties, as assigned