Office Administrator

Laborde Products•Covington, LA

1d•Onsite

About The Position

With over 25 years of dedicated service, Laborde Products stands at the forefront of marine engine distribution, committed to delivering excellence across the Southeast, up through the Great Lakes, and along the East Coast. Headquartered in Covington, LA and with branches in Deer Park, TX and Paducah, KY, we are your trusted partner in marine propulsion, featuring top brands like Mitsubishi, Steyr Motors, Yanmar and Scania Marine. We are currently seeking an experienced and proactive Office Administrator to join our growing team! You will be responsible for c oordinating daily office operations to ensure efficiency and professionalism by managing calls, supporting administrative needs, assisting with supply purchasing and travel arrangements, and providing Accounts Payable support through invoice entry and discrepancy resolution.

Requirements

High school diploma or equivalent
2 years of administrative experience
Strong professionalism and customer service presence
High attention to detail and ability to follow process
Organized, dependable, and able to manage multiple priorities
Comfortable with phone systems, email, and office software (Outlook/Excel)
Ability to communicate clearly with vendors and internal teams
Basic understanding of purchasing and invoice processing preferred
Strong customer service mentality

Responsibilities

Office & Administrative Support
Answer incoming calls promptly and professionally and route calls accurately
Greet and direct visitors; maintain a professional front desk presence
Manage incoming/outgoing mail and packages
Maintain cleanliness and organization of lobby, reception, and common areas
Maintain office supplies, refreshments, and shared office needs
May assist with coordination of internal events, lunches, and meetings as needed
Travel Management (Sales + Leadership Team)
Book travel for sales and leadership team including flights, hotels, rental cars, and other logistics
Ensure travel is arranged cost-effectively and aligned with company standards
Assist with changes/cancellations and resolve travel issues quickly
Maintain centralized tracking/log of travel booked (who/when/cost/vendor)
Purchasing Support (Office + Shop Supplies)
Purchase office supplies and shop supplies as requested/approved and maintain accurate documentation
Coordinate with Purchasing Department on vendor usage and ordering standards
Ensure orders are placed timely to avoid downtime or shortages
Confirm deliveries and follow up on missing/incorrect shipments
Accounts Payable Support (Invoice Entry + Freight Disputes)
Enter vendor invoices into AP system, including freight invoices
Match invoices to purchase orders/receiving documentation where applicable
Identify and flag pricing, quantity, or freight discrepancies
Assist with disputing invoice differences with vendors and coordinating resolution
Ensure proper documentation is maintained for disputes and credits
Escalate unresolved issues to AP lead/Controller as needed
May perform other duties as required by business needs