Office Administrator

KF Valves • Houston, TX

4h

About The Position

The Office Administrator will play a key role in ensuring smooth office operations by assisting with accounting tasks, maintaining records, and supporting HR-related functions. This role will handle a variety of administrative duties including financial document processing, managing HR records, assisting with payroll, employee onboarding, and providing general office support.
Serves as the receptionist for the office, greeting visitors and applicants.
Assist with data entry for accounts payable/receivable and monthly reconciliation.
Assist with the management of invoices, receipts, purchase orders, and other financial records.
Assist with employees onboarding, including processing new hire paperwork, conducting orientations, and ensuring compliance with company policies.
Sort incoming mail and deliver to the appropriate department or individuals, processes outgoing mail.
Maintain office organization by ordering supplies, managing equipment, and ensuring that the workspace is well-maintained.
Maintains the integrity and confidentiality of human resource files and records.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and holiday parties.
Assist with special projects and other tasks as assigned by senior leadership or management.
Duties and responsibilities may change, and new ones may be added at any time with or without advanced notice.

Requirements

• High school diploma or equivalent; associate or bachelor’s degree in accounting, business, human resources, or a related field preferred.
• 1–3 years of experience in office administration, accounting, HR support, or executive assistance.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Analytical abilities and aptitude in problem-solving
• Strong attention to detail and high level of accuracy.
• Ability to handle sensitive and confidential information with discretion.

Nice To Haves

• Experience with payroll, HR software, or recruitment is a plus.

Responsibilities

• Assisting with accounting tasks
• Maintaining records
• Supporting HR-related functions
• Handling financial document processing
• Managing HR records
• Assisting with payroll
• Employee onboarding
• Providing general office support
• Serving as the receptionist
• Greeting visitors and applicants
• Assisting with data entry for accounts payable/receivable and monthly reconciliation
• Assisting with the management of invoices, receipts, purchase orders, and other financial records
• Assisting with employee onboarding, including processing new hire paperwork, conducting orientations, and ensuring compliance with company policies
• Sorting incoming mail and deliver to the appropriate department or individuals, processes outgoing mail
• Maintaining office organization by ordering supplies, managing equipment, and ensuring that the workspace is well-maintained
• Maintaining the integrity and confidentiality of human resource files and records
• Assisting with planning and execution of special events such as benefits enrollment, organization-wide meetings, and holiday parties
• Assisting with special projects and other tasks as assigned by senior leadership or management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED