Office Administrator

Potelco, Inc.•Tigard, OR

6d•$29 - $31•Onsite

About The Position

If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your organizational skills, then we have a role for you! Potelco Inc, seeks a great Office Administrator to join our team at the Potelco Inc. Office located Tigard, OR. The Office Administrator plays a key role in ensuring smooth and professional day-to-day operations. This position manages front desk responsibilities, facilitates administrative support, and coordinates essential office functions. A strong customer service mindset, exceptional attention to detail, and the ability to proactively manage recurring tasks are critical to success in this role. This position is designed to take ownership of a wide range of administrative and operational duties, enhancing overall office efficiency.

Requirements

High school diploma or equivalent required; associate’s degree or administrative certification preferred
Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role
Strong customer service skills with a professional, approachable demeanor
Exceptional attention to detail, organizational skills, and time management
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus

Nice To Haves

Experience in facilities, vendor coordination, or event planning is a plus
Basic familiarity with IT support processes or systems is a plus

Responsibilities

Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries
Monitor and respond to the general office and reception email inboxes
Receive, sort, and distribute mail, FedEx, and packages
Process cost transfers to ensure accurate expense allocation.
Update company data and phone rosters
Assist with data entry, document preparation, and report generation
Provide administrative support to leadership and staff as needed
Support event planning and coordination, including logistics, scheduling, and execution of internal events
Order and coordinate lunch catering for meetings, trainings, and internal events
Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies
Assist with office management functions to ensure smooth daily operations
Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas)
Order and manage business cards and office stationery as needed
Track and maintain inventory of office supplies and order office supplies through approved vendors
Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.)
Submit, track, and follow up on work orders and building maintenance requests
Flexible support role to serve as a backup resource to cross-functional teams as needed