Office Administrator

Stantec•Columbus, OH

3d•Onsite

About The Position

We’re looking for a dynamic and detail-oriented Office Administrator who will take on the vital role of managing the front desk and supporting operations in our Columbus, Ohio office. The ideal candidate will understand and demonstrate excellence in both internal and external communication with staff and visitors, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. The role reports to the Office Leader on various initiatives within the workplace. This position is a full-time role (40hrs/week) in Stantec’s Columbus office at 1500 Lake Shore Drive, Monday through Friday 8 AM to 5 PM.

Requirements

Must have positive, can-do attitude, and be customer service oriented.
Strong multitasking skills with the ability to prioritize and organize multiple concurrent assignments.
Highly organized, detail-oriented, resourceful, and dependable.
Excellent written and verbal communication skills.
Must be proactive and willing to take initiative.
Able to operate both collaboratively and independently in a fast-paced, multi-disciplinary environment.
Able to work with diverse teams and people, including Management.
Intermediate to advanced skills in MS Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
Comfortable learning and using new technology.
Some lifting of file boxes and packages up to 25 pounds may be necessary.
High school diploma or equivalent GED required.
Minimum of five years’ experience in an office environment or other setting with administrative duties.

Nice To Haves

Supporting multi-disciplinary teams independently or office management experience is a plus.

Responsibilities

Greet visitors and staff and create a professional, welcoming atmosphere by maintaining a presence and consistently monitoring the front entrance.
Ensure organization and cleanliness of the reception area, communal space, conference rooms and supply areas.
Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook, issue visitor badges, etc.).
Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events.
Assist with event planning and preparation.
Order office supplies and maintain supply inventory including kitchen and coffee service.
Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits.
Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs.
Format internal and external memos, letters, correspondence, and reports.
Provide support for new hire orientation and HR-related activities.
Provide general administrative support to Stantec staff as needed.