Office Administrator

Dewberry•Raleigh, NC

1d•Onsite

About The Position

Dewberry is currently seeking an Office Administrator to join our 200+ person team in our Raleigh, NC office to perform a variety of advanced administrative functions in a fast-paced environment. This is an excellent career opportunity for an enthusiastic and talented individual to join and support a team of outstanding professionals in a growing, multi-discipline group. Typical projects are diverse and require strong technical capabilities. Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Requirements

High school diploma is required, bachelor's degree or equivalent experience preferred.
A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
Experience providing direction to administrative staff.
Must be proactive and take initiative.
Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment.
Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat.
Ability to become proficient in company-based computer software programs and processes.
Strong interpersonal skills surrounding customer relations and supporting others are required.
Excellent written and oral communication skills.
Excellent time management and organizational skills.
This position requires flexibility to help the team respond to our clients' needs.
The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.
At this time, Dewberry will not sponsor a new applicant for work authorization.
Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Responsibilities

Functions involve the supervision and/or daily coordination of administrative work which is tied to the executive, as well as professional and technical staff with appropriate and timely status updates.
Prepare and format technical reports, memos, and specifications in coordination with professional and technical staff. Assist with other project-related administrative work.
Greet and process visitors and direct them to the appropriate location in the office
Sort and distribute mail, order supplies, and maintain office stock.
Support corporate meetings hosted in the Raleigh office.
Maintain overall office appearance to create a welcoming environment.
Efficiently manage multiple office and administrative tasks concurrently. This includes anticipating potential needs and daily problem solving.
Effectively and efficiently schedule meetings, make travel arrangements, and handle other office logistics.
Manage catering orders and setup for meals.
Oversee other office logistics (vehicles, copiers, etc) and work with external vendors to provide maintenance and oversight.
Exercise discretion, initiative, judgment, and knowledge of company practices, policies and organization.
Various other duties as assigned