Office Administrator

CALPAK•Gardena, CA

4h•Onsite

About The Position

At CALPAK, we create thoughtfully designed travel essentials that inspire exploration and connection. We’re a brand powered by storytelling, community, and purpose—and we’re looking for someone who’s just as passionate about building relationships as they are about creating impact. We’re looking for an Office Administrator to join our growing team in Los Angeles. This pivotal on-site role will ensure the smooth and efficient operation of our office, supporting the daily experience of our team and guests alike. From keeping things organized and stocked, to creating a welcoming and functional workspace, you’ll be the go-to for all things office operations and culture. This role is perfect for someone who thrives in dynamic environments, loves helping others, and takes pride in making a space run seamlessly.

Requirements

4 years of experience in office administration, office management, or similar support roles.
Exceptionally organized with a proactive, solutions-oriented mindset.
Excellent communicator with a friendly and approachable demeanor.
Able to multitask and prioritize in a fast-paced, team-first environment.
Tech-savvy and confident with tools like Google Workspace, Microsoft Office
Discreet and professional when handling confidential information.

Responsibilities

Manage daily office needs including ordering and restocking supplies and snacks, coordinating repairs, and maintaining workspace functionality.
Receive, sort, and distribute mail and packages.
Oversee physical asset management, including tracking and maintaining office equipment and supplies.
Organize and label storage areas for optimal access and tidiness.
Answer the door for guests, deliveries, and vendors.
Ensure shared spaces (kitchens, conference rooms, reception, etc.) are clean, well-stocked, and organized
Serve as a friendly first point of contact for guests, candidates, and team members.
Support employee onboarding and offboarding, including SPN access, desk setups, and welcome logistics.
Coordinate meeting room schedules, internal events, catering, and occasional off-site logistics.
Liaise with building services (alarm, elevator, Zeek access, AC, etc.) and coordinate with cleaning and maintenance crews.
Identify and resolve day-to-day office issues (e.g., trash, equipment outages, supply shortages).
Manage relationships with vendors (IT, cleaning, catering, etc.) and assist with sourcing and contract management.
Provide general admin support such as scheduling, travel bookings, and expense tracking.
Assist with internal communications, team announcements, and employee recognition efforts.
Help prepare materials for team meetings and presentations.
Provide additional support as needed across projects and priorities.