Office Administrator

Jackson Lewis•Long Island, NY

22h•$140,000 - $150,000•Hybrid

About The Position

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Office Administrator (OA) Job Summary Work directly with the Office Managing Principal (OMP) and attorneys to ensure smooth functioning of daily operations and administration. Will support the Melville, NY (Long Island) office. Reports to: Senior Manager, Office Administration Essential Functions Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives. Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office. Prepare capital and operating budgets and monitor expenses. Support all Firm policies and procedures. Administration responsibilities including: Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Recruitment of staff. Onboarding, orientation and training of staff as well as on boarding of attorneys. Off-boarding of terminated employees. Supervise secretarial and other support staff. Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff. Manage employee relation issues in the office. Make recommendations for staff assignments to attorneys. Monitor staff attendance, vacations, and other absences from the office and approves timecards. Manage support staff workflow and the mail/supply operation for optimum efficiency. Resolve general staff issues. Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact. Work with various departments to coordinate logistics of staff training. Partner with Facilities on office renovations and maintenance. Support local Marketing events and Marketing Manager. Perform other administrative duties as assigned. Note: The Office Managing Principal (OMP) is a practicing attorney and generally has a large book of business that he/she manages in addition to office management. #LI-LM1 #LI-Hybrid For New York, the expected salary range for this position is between $140,000 and $150,000. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Responsibilities

Act as a strategic partner to the Office Managing Principal (OMP).
Assist with strategic and tactical initiatives.
Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office.
Prepare capital and operating budgets and monitor expenses.
Support all Firm policies and procedures.
Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development.
Recruitment of staff.
Onboarding, orientation and training of staff as well as on boarding of attorneys.
Off-boarding of terminated employees.
Supervise secretarial and other support staff.
Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff.
Manage employee relation issues in the office.
Make recommendations for staff assignments to attorneys.
Monitor staff attendance, vacations, and other absences from the office and approves timecards.
Manage support staff workflow and the mail/supply operation for optimum efficiency.
Resolve general staff issues.
Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact.
Work with various departments to coordinate logistics of staff training.
Partner with Facilities on office renovations and maintenance.
Support local Marketing events and Marketing Manager.
Perform other administrative duties as assigned.