Webber - Office Administrator - Regional Office

Ferrovial • Tampa, FL

8d • Onsite

About The Position

Are you passionate about driving project success and fostering a culture of continuous learning and innovation within a dynamic environment? Webber, an industry leader in construction and infrastructure, is seeking a dynamic Office Administrator to join our team. We are seeking an Office Admin to ensure smooth daily operations and continuous improvement of company front office procedures. This role has a great balance of Receptionist & Office Administrative duties. Working closely with Webber’s administrative teams, your role is to create and maintain a welcoming environment for visitors and employees, ensuring elevated levels of organizational effectiveness, communication, and safety.

Requirements

• 3+ Years proven experience as a Receptionist, or Administrative Assistant
• Must have flexibility to work hours outside normal hours as needed for special events/meetings
• Proficiency with office / reception administrative systems and procedures, including latest technology in reception/visitor/office management systems
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
• Hands on experience with front office equipment (e.g., phone systems, fax machines, printers, computers)
• Experience assisting leaders with expense reports
• Attention to detail and problem-solving skills
• Excellent time management, as well as written and verbal communication skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest and implement improvements
• Minimum High School diploma
• Prior work experience in a fast-paced, professional atmosphere with a positive attitude and enthusiasm.
• Poise and excellent communication skills is a must, utilizing meticulous, accurate, and strong organizational skills; ability to multi-task, manage priorities, while exemplifying high motivation and initiative.
• Ability to lift up to 15 lbs.

Nice To Haves

• Business Administration degree preferred; additional experience in an administrative role of a large corporate office is a plus

Responsibilities

• Point of contact to answer, route incoming calls, and take messages
• Greet visitors and assist in arranging workspace, as necessary
• Assist the Executive Assistants in supporting administrative needs for leadership / executives
• Event planning – birthday celebrations, monthly team building, as needed
• Serves as a liaison with the internal staff at all levels
• Coordinate access with building property owner for employees and contractors
• Coordinate with designated individuals for each corporate function to support onboarding new employees / contractors and deactivate leavers
• Visitor management including, maintaining existing visitor logs and badges, and familiarity with new technology in this area
• Work with team to greet candidates and transitions between interviewing personnel
• Support maintaining current office configuration details / seating chart, phone lists, etc.
• Assist in the coordination and availability of conference rooms for meetings and events
• Assure the setup of conference rooms before meetings alongside other administrative team members, to include drinks / snacks/ and catering
• Maintain kitchen, mail room, and general office areas
• Maintain inventory of supplies and coordinate ordering. Keep refrigerators, kitchen and coffee bars clean and stocked with supplies.
• Open and route incoming mail / packages to the appropriate persons and prepare outgoing mail including overnight courier requests.
• Resolve maintenance items with the appropriate vendor as they arise.
• Coordinate daily and intermittent cleaning services.
• Other unlisted duties will be required

Benefits

• Competitive base salary and bonus potential
• Comprehensive benefits and a commitment to equal employment opportunities.
• 401k match up to 6%
• Learning and development programs and education reimbursement
• Opportunities for professional growth in a company that values innovation and sustainability.
• A collaborative culture that values each member of our team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED