Office Administrator Part time, On-site (NOT REMOTE)

Cipher Tech Solutions•Vienna, VA

23h•Onsite

About The Position

Cipher Tech is seeking an office administrator responsible for ensuring our offices run smoothly. Day-to-day work will vary depending on company and office staff needs. At times, this position may require moderate lifting and/or moving heavy items around or between suites. The ideal person for this role will hit the ground running, taking initiative and responsibility when they see tasks that need attention. This person will be highly proficient in Microsoft Office suite with strong computer skills. They will simultaneously keep files updated for all members of the team. This position is perfect for someone who is re-entering the workforce and/or has availability during school day. At Cipher Tech Solutions, Inc. (Cipher Tech), we take great pride in supporting some of the most mission critical work in the Department of Defense and the Intelligence Community. The majority of our company is comprised of extremely talented software developers who write production tools which directly support one of two missions: digital forensics and malware reverse engineering. Digital forensics is the practice of extracting and processing evidence from computers, phones, tablets, cameras, flash-drives, and just about any other form of digital media. The results of our work are then used to support federal and military law enforcement, counterintelligence, and counter terrorist activities. Malware reverse engineering is the practice of analyzing malicious code. The goal of a reverse engineer is to understand how the malicious code works and determine facts such as: How did it infect the victim's computer What kind of information it is seeking to steal How is it communicating with the author (actor) Who that actor might be.

Requirements

Must be a U.S. citizen who is willing and eligible to be sponsored for a U.S. government security clearance.
Must have one year experience using: MS Office (or Apple iWork, Google Suite), with strong Excel skills (formulas, conditional formatting, functions, etc.)
Must have six months experience as administrative, executive, office support, or similar.
Strong organization skills; multitasking and detail-oriented
Work well independently
Customer service oriented
Verbal and written communication skills, grammar and/or editing skills
Ability to leverage technology
Time management skills
Have reliable transportation within a sustainable commute (i.e. 20 minutes) to our office in Vienna.
Willing and eligible to go through a US government investigation process and be awarded a clearance PRIOR to hire.

Responsibilities

Be the welcoming face to visitors for our company.
Escort visitors, maintenance, cleaning, etc.
Unbox, log and track all new in-office inventory of devices, supplies, snacks, swag, etc.
Maintain office supply inventory and place new orders/make changes as needed.
Work closely with the Purchasing Team, including placing orders, utilizing Purchase Orders, and filing of receipts.
Handle weekly lunch orders, invoices, and payments.
Coordinate meetings and luncheons for visitors and assist with Happy Hours and Quarterly Events.
Tidy and organize the offices, including kitchens, on an ongoing basis.
Consolidate all office trash and recycling for collection.
Ship packages and/or returns including packaging, generating shipping labels and dropping off packages.
Schedule maintenance and work with property management staff.
Check and file the mail.
Be flexible to assist other Operations staff with tasks as they arise.