Office Administrator

Wilson & Company, Inc., Engineers and Architects•Salt Lake City, UT

2d•$20 - $29

About The Position

Wilson & Company, Inc., Engineers & Architects is currently seeking a flexible, motivated Administrator to assist with a number of tasks and bring a positive attitude to the group. This position provides project support, including meetings and travel arrangements, invoicing, document processing, filing, and other related tasks; basic office administrative support, including reception, document processing, filing, office-related errands, shipping and other related tasks; and special projects as direct by your supervisor. At Wilson & Company, we focus on your specific needs, delivering excellence with lasting Higher Relationships in mind. By employing our core values—discipline, intensity, collaboration, shared ownership, and solutions—we create genuine experiences and lasting connections for our clients, employees, and communities. We support our employees’ success and well-being with a comprehensive benefits package, including options for health insurance, life insurance, disability coverage, paid time off, and retirement savings plans. We are proud to be an EEO employer and maintain a drug-free workplace, conducting pre-employment background checks. Join us and be part of a culture committed to helping you achieve personal and professional success. Our commitment to excellence starts with our people. We know working for a company is about more than earning a paycheck; it’s about being part of an organization that aligns with your values and goals. When considering where to invest your time and talent, choosing a workplace that provides a fulfilling and enriching career experience is crucial. That’s where we come in.

Requirements

Proven experience as an administrative assistant or in a similar support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong communication skills, both written and verbal.
Excellent organizational and time management abilities.
Attention to detail and a high level of accuracy.
Ability to multitask and prioritize tasks effectively.
Professional demeanor and exceptional interpersonal skills.
Discretion and ability to handle sensitive information.
4 to 6 or more years of administrative experience
High School Degree or Equivalent

Responsibilities

Provide general administrative and clerical support to ensure efficient and effective office operations.
Answer and direct phone calls, take messages, and assist with inquiries in a professional and courteous manner.
Greet and assist visitors, clients, and employees, creating a positive and welcoming atmosphere.
Sorts and routes incoming mail; prepares outgoing mail.
Maintains office supplies.
Maintains filing system (marketing, project, and general information).
Project support, including meeting and travel arrangements, invoicing, and document processing.
Maintains local office checking account; check requests.
Prepares local office expense reports and payroll for processing to Corporate.
Prepares local office accounts payable/accounts receivable for processing to Corporate.
Assist Project Managers with budgeting and other billing issues.
Assist Office Manager with operating and capital expenditure budget as requested.