Office Administrator

Zero Impact Energy•Costa Mesa, CA

2h•$23 - $27•Onsite

About The Position

As the Office Administrator, you will play a vital role in ensuring the smooth operation of the office by providing administrative support, managing office resources, and facilitating communication between internal and external stakeholders. Your organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and productivity of the office environment.

Requirements

High school diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience in an administrative role, office management, or related field.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines.
Attention to detail and accuracy in data entry, record-keeping, and document management.
Ability to maintain confidentiality and handle sensitive information with discretion.
Adaptability and flexibility to work in a fast-paced environment and handle multiple tasks simultaneously.
Proficient in engaging effectively with individuals at all levels, including C-level executives.
Experience multitasking, and working in a fast-paced, demanding environment
Excellent spelling, grammar, and editing skills required
Excellent communication (verbal and written) and interpersonal skills required
Ability to perform well independently as well as part of a team
Ability to develop strong relationships with all levels of employees
Stand, walk, sit, talk, hear, type, and write.
Reach with hands and arms, bend, stand on a stool, or climb, and use fingers and hands to feel objects, tools, or controls.
Use standard office equipment such as computers, smartphones, printers, photocopiers, etc.
Prolonged periods of sitting at a desk and working on a computer.
Lift files and open desk drawers and filing cabinets.
Ability to commute/relocate: Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required)

Nice To Haves

Experience working with Shartsheets is preferred
Knowledge of construction processes, safety regulations, and building codes.
Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion

Responsibilities

Assist HR support inclusive of new hire orientation, account creation, etc.
Building Management, HVAC, Plumbing, Repairs, Finding and managing various contractors needed for the operation of company HQ
Assist in Scheduling, organizing, and managing general executive and director workload inclusive of helping with transportation, flights, accommodations, and services
Stocking all major supplies in the building inclusive of toiletries, kitchen supplies, cleaning supplies, etc
Organizing and spearheading filling and document management initiatives for the various groups in the organization, implementing office organization in the HQ.
Overseeing the work of all operations employees to ensure they work productively and meet deadlines and company standards
Answering telephone calls and emails from customers and clients and directing them to relevant staff
Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required including employee PCs and equipment.
Interviewing and training new office employees and organizing their daily workload.
Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
Reporting office progress to senior management and working with them to improve office operations and procedures
Additional duties as assigned